Apply on Kit Job: kitjob.ca/job/2kn759

Foot Fix, a busy Halifax podiatry clinic, is seeking a full time Podiatry Office Administrator who is the key connection between the clinic and its patients.

Required Duties Include, but Are Not Limited To:

- Patient Reception — Welcome and check in patients, act as a central point of information, and support smooth, timely movement of patients through the clinic.
- Customer Communication — Provide timely, professional handling of incoming patient calls and messages, ensuring accurate follow-up. Support clinic operations by coordinating appointment reminders and patient communications.
- Scheduling and Correspondence — Ability to use and navigate online healthcare scheduling system in partnership with clinicians. Proficiency with common office software and digital tools are required. Comfortable navigating new technologies and adapting to evolving digital tools. Prepare outgoing correspondence for external partners as need arises.
- Financial Administration — Manage invoicing and payment processing by collecting payments through the POS system and submitting direct billing to insurance providers where applicable. Reconcile daily transactions using QuickBooks, and support accounts payable functions, including processing bill payments.
- · Compliance & Safety — Ensure proper sterilization of medical instruments in strict accordance with clinic protocols, maintaining high standards of infection control. Adhere to clinic policies by maintaining accurate records and completing all required compliance documentation.
- · Clinic Operations & Support — Collaborate with clinicians to ensure clinic supplies and equipment are adequately stocked and coordinate restocking as needed.



Support overall clinic cleanliness through light cleaning duties such as vacuuming, mopping, and maintaining an organized, tidy workplace.

Ideal Candidate Profile:

- Communication (Written & Verbal) – Communicates clearly and respectfully in person, on the phone, and in writing (English). Uses sound judgment when sharing information, confirms understanding, and documents messages accurately.
- Action Oriented – Takes on assigned tasks with enthusiasm and completes them in a timely manner. Proactively identifies tasks that need to be done and does them. Can act on tasks with minimal supervision.
- Detailed and Organized – Keeps track of tasks and other activities that need to be done, with timelines for completion.
- · Professional Work Presence & Confidentiality — Demonstrates professionalism in appearance, interactions, and quality of work, while always maintaining strict confidentiality of all patient and clinic information.
- Problem Solver – Quickly finds common ground and solves problems for the good of all.
- Patient, Caring, & Empathetic – Provides a welcoming, approachable, non-judgmental environment for all patients. Possesses situational awareness and responds to needs of patients and clinicians as issues arise.

Education and Experience

- Completion of Diploma in Office Administration
- Relevant experience in medical office settings is considered an asset
- Familiarity with Jane App is highly desirable

Work Location: In-person at our West End Halifax clinic, Monday–Friday with an early morning start time. No evenings or weekend required.

- Compensation and Benefits: Compensation will be based on experience

Pay: $21.00-$24.00 per hour

Benefits:

- On-site parking
- Paid time off

Work Location: In person

Apply on Kit Job: kitjob.ca/job/2kn759

📌 Podiatry Clinic Administrator (West End)
🏢 Foot Fix
📍 West End