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Reporting to the Director of Finance, the Accounting Coordinator plays a key role in supporting the Finance Department. Key duties will include accounts receivable, accounts payable, data entry, accounting support functions, filing documents and maintaining accounting records, reconciling records, researching and resolving accounting or documentation discrepancies, assist with audit preparation and provide support during the annual budget process and other similar responsibilities as needed. The Accounting Coordinator's work contributes to the accuracy and completeness of the organization's financial record, recommend ideas to improve workflows and strengthen internal controls, and supports effective financial decision-making.

ʔakisq̓nuk First Nation (ʔAFN) is a member Community of the Ktunaxa Nation. ʔAFN exists for the Community. Externally, we are here to serve the Community, and internally, we are our own Community, comprised of different departments unified by our Vision, Mission, and Values. As a team, through our own roles and departments, the ʔAFN Organization works together to achieve our strategic plan “Our Thinking” and continue to progress and move our community forward.

Note: This position is full-time with a set weekly schedule (35 hrs/week, Monday - Friday) working onsite at AFN’s office in Windermere, BC.

Major Position Responsibilities:

General Accounting Duties

- Monitor day-to-day performance of AP and AR systems and processes that support Finance and Accounting.
- Apply technical knowledge to achieve timely delivery of AP payments in accordance with applicable laws, regulations, contracts, and agreements.
- Work with others to resolve straight forward issues within AR or AP with guidance from Director of Finance and escalating issues as required.
- Maintain checks and balances on work to reduce the risk of financial error.
- Maintain knowledge of the process for payment runs, etc., and assisting others as needed.
- Participate in accounting/finance projects.
- Perform filing and general administrative tasks
- Assist in reviewing and posting batches from the accounts payable and accounts receivable sub-ledgers to the general ledger.
- Reconcile the sub-ledgers to the general ledger on a monthly
- Enter and maintain data in the accounting system such as customers, accounts, and vendors
- Performing other duties and responsibilities as necessary in the performance of the position and as assigned by the Director of Finance.

Files and Documentation

- Scan, upload, and file accounts payable invoices and supporting documents weekly.




- Maintain organized and accessible financial records and documentation.
- Recommend process improvements to streamline workflows and strengthen internal controls.

Accounts Receivable (AR)

- Invoicing: Generate and send invoices to customers for products or services provided.
- Payment Tracking: Monitor and track payments, ensuring that they are received on time and follow up on overdue accounts.
- Maintaining accounts receivable including, including invoicing, receiving, and posting payments.
- Reconciliation: Reconcile payments received with the invoices and update AFN’s financial records accordingly.
- Communication: Respond to inquiries and resolve any billing discrepancies or issues.
- Aging Reports: Prepare and analyze accounts receivable aging reports to identify overdue accounts and plan collection strategies.
- Cash Application: Allocate incoming payments to specific accounts or invoices.

Accounts Payable (AP)

- Invoice Processing: Receive and process invoices from suppliers and vendors for goods and services and prepare charge-back invoices as necessary.
- Prepare and post cash deposits and wire receipts.
- Update and maintain vendor contact information in the accounting system.
- Organize collections procedures.
- Communicate with internal and outside parties on outstanding balances.
- Data entry into accounting system and tax software.
- Assist with and provide information regarding annual external audit.
- Payment Authorization: Verify the accuracy of invoices and obtain the necessary approvals for payment.
- Payment Scheduling: Prepare payment schedules and ensure that bills are paid on time to avoid late fees or penalties.
- Vendor Communication: Address inquiries from suppliers and vendors and maintaining good working relationships.
- Expense Coding: Allocate expenses to appropriate cost centers or accounts.
- Reconciliation: Reconcile bank and credit card accounts and resolve discrepancies.
- Expense Reporting: Assist with the preparation of expense reports for internal record-keeping.

Reporting and Other Duties

- Monitor Finance emails for funding deposits and follow up with directors for necessary agreements or back-up.
- Prepare financial reports and schedules as requested by the Director of Finance.




- Support special projects and additional assignments as required.

Qualifications and Experience:

- Diploma or Degree in Accounting, Finance, Business Administration, or a related field.
- Working towards or completion of a Chartered Professional Accountant (CPA) designation is an asset.
- Minimum of 2-4 years of progressive accounting experience, including responsibility for full-cycle accounting and financial reporting.
- Experience in not-for-profit, First Nations, or government-funded organizations considered an asset.
- Knowledge of audit preparation and budget support is preferred.
- Strong knowledge of accounting principles and financial practices.
- Proficiency with accounting software and MS Office Suite (Excel, Word, Outlook).
- Excellent organizational skills with robust attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines.
- Strong communication and interpersonal skills, with the ability to work effectively with staff, clients, and external partners.
- Discretion in handling sensitive financial and client information.

- Hands-on experience with Sage Intacct accounting software is an asset.
- Excellent written and verbal communication skills, with the ability to explain financial information to non-financial stakeholders.
- High level of integrity, professionalism, and respect for confidentiality.
- Culturally aware and respectful approach when working within a First Nation organization, with an understanding of community-based governance and values.

NOTE: A criminal check will be conducted on the successful applicant

What we offer:

- Starting salary between $60,000 to $70,000, depending on education and experience
- Discretionary office closure between Christmas Day and New Year’s Day, as determined by the Council each year
- Paid annual vacation and sick days
- Employer-paid Group Benefits which includes Life Insurance, Health and Dental benefits, health spending account, Employee Assistance Program, Disability coverage, available after 3 months of service
- Matched pension plan with employer matching up to 5.5% of the employee’s salary, available after 4 months of service
- Live and work in the most beautiful place in British Columbia

ʔakisq̓nuk First Nation is committed to fostering a diverse and inclusive workplace. We welcome applications from all qualified individuals. In accordance with our commitment to reconciliation and employment equity, preference may be given to qualified candidates who self-identify as First Nations, Métis, or Inuit. We encourage Indigenous applicants to self-identify in their application.

Apply on Kit Job: kitjob.ca/job/2jeel8

📌 Accounting Coordinator (Windermere)
🏢 Akisqnuk First Nation
📍 Windermere