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DATA ADMINISTRATIVE ASSISTANT

Reports to: VP, Finance & Operations

Date: 8 weeks; June 22 -August 14, 2026 | Contract Summer Student, Full-Time

Wage: $21.50/hour | Full-Time (35hrs/week)

Number of Positions: 1

United Way Centraide Windsor-Essex Chatham-Kent has made a promise to the community – to change the odds for children and their families so they have equal opportunities for success in school and life.

POSITION SUMMARY

The Human Resources Administration Assistant plays a key role in supporting HR and governance functions within our not-for-profit workplace. This role provides meaningful, hands-on experience in recruitment, onboarding/offboarding, volunteer coordination, HR administration, digital HR systems, and policy/governance support. Working closely with the VP, Finance & Operations, the assistant will guided through relevant projects, with regular check-ins, and review of progress. This is a primarily remote position with occasional in-person work.

CORE COMPETENCIES & DUTIES

Core Competencies

- Excellent organizational and time-management skills; able to work independently and within a team.
- Creative and strategic thinker with strong judgment in a changing environment.
- Excellent written and verbal communication skills.
- Demonstrated ability to follow a project through to completion.

Core Duties

- Assist with recruitment processes, gaining practical experience in job postings, applicant screening, and interview coordination.
- Support employee and volunteer onboarding and offboarding procedures, learning HR process flow and compliance requirements.
- Contribute to building and organizing an HR SharePoint hub, supporting digital HR information management.
- Provide HR and governance administrative support, including research, note-taking, document preparation, and workflow coordination.
- Assist with volunteer recruitment and coordination activities.
- Support policy reviews, updates,



and governance documentation.

EDUCATION & QUALIFICATIONS

- Some University and/or College Education, Completion of University/College Diploma.
- Familiarity with HR information systems and SharePoint environment development.
- Understanding of policy development, governance structures, and administrative compliance.
- Experience in project coordination, research, note-taking, and digital document management.
- Experience in working with volunteers is an asset.
- Willingness to sign a confidentiality agreement and maintain strict confidentiality in all HR and governance matters.

CONTRACT

This is a Canada Summer Jobs-funded role for an 8-week contract beginning June 22, 2026, until August 14, 2026. The position is for 35 hours per week at $21.50 per hour.

ELIGIBILITY

As a Canada Summer Jobs-funded role, eligible applicants must:

- Be between 15 and 30 years of age at the start of employment
- Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment
- Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

Note:

- Must maintain a valid G-level driver’s license and have access to a vehicle during working hours
- Ability to travel to program sites across Chatham-Kent and Windsor-Essex is required

APPLICATION

To apply,



submit your resume and cover letter to [email protected] by Friday May 8th, 2026.

We thank all applicants for their interest. Please note that due to the volume of resumes, only candidates selected for an interview will be contacted.

United Way Centraide Windsor-Essex Chatham-Kent is committed to developing a diverse and inclusive workplace. We encourage candidates from diverse backgrounds, including those who may need accommodation, to apply to join our team. Members from underrepresented groups are encouraged to self-identify. Per the Accessibility for Ontarians with Disabilities Act (A.O.D.A.), please get in touch with us should you require accommodation to apply or if you are selected to participate in an assessment process.

Please note: United Way Centraide Windsor-Essex Chatham-Kent may use artificial intelligence (AI)-enabled tools to assist in screening or assessing applications. These tools are used in combination with human review and do not make final hiring decisions.

Job Types: Full-time, Fixed term contract
Contract length: 8 weeks

Pay: $21.50 per hour

Expected hours: 35 per week

Benefits:

- Flexible schedule

Application question(s):

- Will you be between 15 and 30 years of age at the start of employment ? (Yes/No)
- Are you a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment ? (Note - conditions of funding mean that Overseas Students with Work Permits are NOT eligible) (Yes/No)
- Are you available to work full-time (35 hours/week) from June 22 to August 14, 2026, with occasional evenings or weekends? (Yes/No)

Education:

- Secondary School (preferred)

Licence/Certification:

- Driving Licence (required)

Work Location: Hybrid remote in Chatham-Kent, ON N7L 4K4

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📌 Human Resources Administrative Assistant (Chatham-Kent)
🏢 United Way Centraide Windsor-Essex Chatham-Kent
📍 Chatham-Kent