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Why Windsor?
Forward.

Together. u2014 Discover a career that connects purpose with possibility.

At the City of Windsor, our employees thrive in a collaborative environment that values organizational excellence, community impact, and offers competitive benefitsu00a0that supports professional growth.u00a0Located in Southwestern Ontario on the banks of the Detroit River and Lake St.

Clair, Windsor is just minutes from downtown Detroit, Michigan and the north shores of Lake Erie, which is home to over 25 local wineries, craft breweries and distilleries.

Windsor boasts world class entertainment,u00a0state-of-the-art facilities,u00a0iconic food, temperate climate, magnificent waterfront parks &u00a0gardens; and an innovative workforce with demonstrated capacity in automotive, advanced manufacturing, transportation, life sciences, education and tourism.

With affordable living, a diverse community, and a growing economy, Windsor offers a lifestyle as fulfilling as the work we do.

Come join a team that reflects the city it serves.

Job Title: Coordinator Administration/Executive Assistant
Job Posting Number: 2026-0216
Posting Type:u00a0Internal & External
Posting Period:u00a0Friday, June 19, 2026, at 8:30 a.m. to Thursday, June 25, 2026, at 4:30 p.m.

Department: Transit Windsor
Union: Non-Union
Position Status: Temporaryu00a0Full-Time
Job Code: NTW006
Grade/Class: NU08
Number of Positions: 1
Rate of Pay: $78,921.36 to $95,929.84 annually
Duties and Responsibilities: Reporting to theu00a0Executive Directoru00a0ofu00a0Transit Windsor, this position willu00a0be responsible foru00a0a variety of confidential administrative and support services in a quick-paced environment.u00a0
Responsibilities include:u00a0
Processingu00a0reports,u00a0correspondenceu00a0ofu00a0confidentialu00a0natureu00a0andu00a0communications foru00a0regularu00a0andu00a0in-camerau00a0councilu00a0agendasu00a0andu00a0standingu00a0committeesu00a0andu00a0updates reportsu00a0inu00a0Agenda.NET andu00a0Live

Link.u00a0
Reviewingu00a0andu00a0processingu00a0CAOu00a0andu00a0CAOPu00a0reportsu00a0tou00a0beu00a0submittedu00a0tou00a0theu00a0CAO for approval.u00a0
Maintaining contact with other municipalities and public/private sectors for information gathering and sharing of data asu00a0appropriate.u00a0
Receives, logs, and tracks confidential grievanceu00a0submissionsu00a0and distributes tou00a0appropriate parties, and coordinates the scheduling of grievanceu00a0hearings.u00a0




Ensuring efficient dissemination and systematic follow-up of information; processingu00a0travelu00a0andu00a0businessu00a0expenseu00a0vouchers;u00a0maintainingu00a0designatedu00a0files with a thorough follow-up system.u00a0
Inputting budget andu00a0monitoringu00a0variances with the Executive Director, Transit Windsor.u00a0
Coordinatingu00a0facilityu00a0worku00a0orders;u00a0maintainsu00a0logsu00a0ofu00a0allu00a0departmentalu00a0equipment;u00a0
Conductingu00a0researchu00a0andu00a0preparingu00a0reportsu00a0onu00a0behalfu00a0ofu00a0theu00a0Executiveu00a0Director, Transitu00a0Windsoru00a0and ensures all relevantu00a0backupu00a0material is available in an orderly fashion.u00a0
Supportingu00a0communicationu00a0activitiesu00a0suchu00a0asu00a0scheduling,u00a0organizing,u00a0andu00a0ensuring that project target dates and/or deadlines are met.u00a0
Maintainingu00a0appropriateu00a0followu00a0up,u00a0logu00a0andu00a0updatesu00a0onu00a0departmentalu00a0contracts andu00a0requiredu00a0time sensitive memos/reports/information.u00a0
Screeningu00a0incomingu00a0callsu00a0andu00a0redirectingu00a0tou00a0otheru00a0managementu00a0staffu00a0whenu00a0appropriate tou00a0enhance departmental efficiency.u00a0
Taking and distributing minutes at various meetings called by the Executiveu00a0Director,u00a0Transit Windsor as well asu00a0maintainingu00a0a thorough follow-up system.u00a0
Receives,u00a0logsu00a0and distributesu00a0health & safety complaint forms, prepares and circulates meeting packages, including agendas and supportingu00a0materials, and acts as recording secretary for the committee.u00a0
Willu00a0be the administrativeu00a0backup in theu00a0absence of theu00a0Senior Manager, Administration & Customer Experience.u00a0
Willu00a0performu00a0Occupationalu00a0Healthu00a0&u00a0Safetyu00a0dutiesu00a0asu00a0outlinedu00a0inu00a0theu00a0Corporationu2019su00a0Healthu00a0andu00a0Safetyu00a0; Program.u00a0
Willu00a0performu00a0otheru00a0relatedu00a0dutiesu00a0asu00a0required.u00a0
u00a0Qualifications: Mustu00a0have a post-secondary community College diploma in Office/Business, Human Resources, Public Administration or related field or Ontario Ministry of Education equivalencies and a minimum of two (2)



years of senior administration experience in a computerized office environment with operating knowledge of Microsoft Suite of Products including Word, Excel, Share

Point, and Outlook;u00a0
Mustu00a0haveu00a0theu00a0abilityu00a0tou00a0travelu00a0tou00a0offsiteu00a0locationsu00a0inu00a0au00a0timelyu00a0andu00a0expedientu00a0manneru00a0asu00a0required.

If method of travel is by vehicle, a current,u00a0validu00a0and lawfulu00a0Driveru2019s License isu00a0requiredu00a0in accordance withu00a0the Highway Traffic Act and must provide a driveru2019s abstract as a condition of employment;u00a0
Mustu00a0haveu00a0experienceu00a0withu00a0People

Softu00a0HRMSu00a0and/oru00a0Financials;u00a0
Mustu00a0beu00a0bothu00a0self-motivatedu00a0andu00a0au00a0teamu00a0player;u00a0
Mustu00a0haveu00a0excellentu00a0organizationalu00a0andu00a0multi-taskingu00a0capabilities;u00a0
Mustu00a0beu00a0tactfulu00a0andu00a0haveu00a0excellentu00a0publicu00a0relationsu00a0skills;u00a0
Mustu00a0beu00a0capableu00a0ofu00a0workingu00a0withu00a0au00a0minimumu00a0levelu00a0ofu00a0supervision;
Shouldu00a0haveu00a0knowledgeu00a0ofu00a0theu00a0Occupationalu00a0Healthu00a0andu00a0Safetyu00a0Act,u00a0itsu00a0regulationsu00a0 and knowledge of the hazards associated with work;u00a0
Knowledge and experience with corporate human resources, payroll in a multi-union workplace, and financial systems will be considered a definite asset;u00a0
Power

Pointu00a0experience willu00a0beu00a0consideredu00a0anu00a0asset;u00a0
Mayu00a0beu00a0requiredu00a0tou00a0liftu00a0upu00a0tou00a030u00a0lbs.u00a0
Physical Demands: The physical demands analysis associated with this job indicates a sedentary level of work.

The City of Windsor is an equal opportunity employer committed to fostering a workplace that reflects the diverse community we serve.

Note: We offer a smoke-free and scent-safe office environment
Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.

In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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Apply on Kit Job: kitjob.ca/job/2vms8i

📌 Coordinator Administration/Executive Assistant (Windsor)
🏢 City of Windsor
📍 Windsor