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Why Windsor? Forward.

Together.

Discover a career that connects purpose with possibility.

At the City of Windsor, our employees thrive in a team-oriented environment that values organizational excellence, community impact, and offers competitive benefitsthat supports professional growth.

Located in Southwestern Ontario on the banks of the Detroit River and Lake St.

Clair, Windsor is just minutes from downtown Detroit, Michigan and the north shores of Lake Erie, which is home to over 25 local wineries, craft breweries and distilleries.

Windsor boasts world class entertainment,state-of-the-art facilities,iconic food, temperate climate, magnificent waterfront parks &gardens; and an innovative workforce with demonstrated capacity in automotive, advanced manufacturing, transportation, life sciences, education and tourism.

With affordable living, a diverse community, and a growing economy, Windsor offers a lifestyle as fulfilling as the work we do.

Come join a team that reflects the city it serves.

Job Title: Coordinator Administration/Executive Assistant Job Posting Number: 2026-0216 Posting Type: Internal & External Posting Period: Friday, June 19, 2026, at 8:30 a.m. to Thursday, June 25, 2026, at 4:30 p.m.

Department: Transit Windsor Union: Non-Union Position Status: Temporary

Full-Time Job Code: NTW006 Grade/Class: NU08 Number of Positions: 1 Rate of Pay: $78,921.36 to $95,929.84 annually Duties and Responsibilities: Reporting to the

Executive Directorof

Transit Windsor, this position willbe responsible fora variety of confidential administrative and support services in a fast-paced environment.

Responsibilities include: Processingreports,correspondenceofconfidentialnatureandcommunications forregularandin-cameracouncilagendasandstandingcommitteesandupdates reportsin

Agenda.NET and

Live

Link.

ReviewingandprocessingCAOandCAOPreportstobesubmittedtotheCAO for approval.

Maintaining contact with other municipalities and public/private sectors for information gathering and sharing of data asappropriate.

Receives, logs, and tracks confidential grievancesubmissionsand distributes toappropriate parties,



and coordinates the scheduling of grievancehearings.

Ensuring efficient dissemination and systematic follow-up of information; processingtravelandbusinessexpensevouchers;maintainingdesignatedfiles with a thorough follow-up system.

Inputting budget andmonitoringvariances with the Executive Director, Transit Windsor.

Coordinatingfacilityworkorders;maintainslogsofalldepartmentalequipment; Conductingresearchandpreparingreportsonbehalfofthe

Executive

Director, Transit

Windsorand ensures all relevantbackupmaterial is available in an orderly fashion.

Supportingcommunicationactivitiessuchasscheduling,organizing,andensuring that project target dates and/or deadlines are met.

Maintainingappropriatefollowup,logandupdatesondepartmentalcontracts andrequiredtime sensitive memos/reports/information.

Screeningincomingcallsandredirectingtoothermanagementstaffwhenappropriate toenhance departmental efficiency.

Taking and distributing minutes at various meetings called by the Executive

Director,Transit Windsor as well asmaintaininga thorough follow-up system.

Receives,logsand distributeshealth & safety complaint forms, prepares and circulates meeting packages, including agendas and supportingmaterials, and acts as recording secretary for the committee.

Willbe the administrativebackup in theabsence of the

Senior Manager, Administration & Customer Experience.

Willperform

Occupational

Health&Safetydutiesasoutlinedinthe;

Corporations

Healthand

Safety Program.

Willperformotherrelateddutiesasrequired.

Qualifications: Musthave a post-secondary community College diploma in Office/Business, Human Resources, Public Administration or related field or Ontario Ministry of Education equivalencies and a minimum of two (2)



years of senior administration experience in a computerized office environment with operating knowledge of Microsoft Suite of Products including Word, Excel, Share

Point, and Outlook; Musthavetheabilitytotraveltooffsitelocationsinatimelyandexpedientmannerasrequired.

If method of travel is by vehicle, a current,validand lawful

Drivers License isrequiredin accordance withthe Highway Traffic Act and must provide a drivers abstract as a condition of employment; Musthaveexperiencewith

People

SoftHRMSand/or

Financials; Mustbebothself-motivatedandateamplayer; Musthaveexcellentorganizationalandmulti-taskingcapabilities; Mustbetactfulandhaveexcellentpublicrelationsskills; Mustbecapableofworkingwithaminimumlevelofsupervision; Shouldhaveknowledgeofthe

Occupational

Healthand

Safety

Act,itsregulations and knowledge of the hazards associated with work; Knowledge and experience with corporate human resources, payroll in a multi-union environment, and financial systems will be considered a definite asset; Power

Pointexperience willbeconsideredanasset; Mayberequiredtoliftupto30lbs.

Physical Demands: The physical demands analysis associated with this job indicates a sedentary level of work.

The City of Windsor is an equal opportunity employer committed to fostering a workplace that reflects the diverse community we serve.

Note: We offer a smoke-free and scent-safe office environment Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.

In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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📌 Coordinator Administration/Executive Assistant (Windsor)
🏢 City of Windsor
📍 Windsor