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Job Description

Posted Tuesday, March 3, 2026 at 5:00 AM | Expires Wednesday, March 18, 2026 at 3:59 AM

Current Rate of Pay: Min = $37.60/hr, Max = $43.57/hr

Employment type: Permanent Full-Time

Duration of employment: Full-time

Hours of work: 35 hrs/week

Work location: Restoration Services Centre

Division: Restoration & Infrastructure

Business unit: Restoration & Resource Management

Travel: 0%

Flexible Work Arrangements: Yes

Existing Vacancy: Yes

About TRCA:

With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the setting provides.

To apply to this posting, click on the “Apply” icon. Please submit your resume and cover letter in one file (PDF or Word) and upload using only the ‘Resume’ feature within the application prior to 11:59 pm on March 17, 2026.

How you will contribute as part of the TRCA team:

The Project Coordinator is responsible for coordinating and supporting project lifecycle functions.

The Project Coordinator provides administrative, logistical and technical support to project teams and procurement functions. This role supports the planning and execution of projects by coordinating procurement activities and the administrative aspects and processes of projects.

Major Responsibilities:

- Contributes and supports the procurement and contract management processes under the guidance of the project lead in collaboration with the procurement and contract management teams (e.g., prepares and manages procurement documents, evaluation criteria, vendor communications etc.)
- Coordinates meetings, supports the preparation of agendas and presentations, take minutes as requested, and conducts follow-up on action items to ensure milestones are being met
- Supports in maintaining accurate p roject schedules, coordinates tracking of projects, tasks, timelines and deliverables
- Maintains records and file archives; ensures accurate and accessible project information and adheres to TRCA record retention policies




- Coordinates TRCA and other agreements and permissions required for projects and related approvals

What will you need to succeed:

Education (degree/diploma/certifications)

- Post-secondary diploma or degree Business Administration, Project Management, Procurement or a related field.

Experience

- 2+ years of experience providing project coordination, procurement support, or contract administration

Knowledge/Skill/Ability - Competencies

- Excellent organization skills; both in-office and virtual files/share office spaces
- Sound customer service orientation
- Strong verbal and written communication skills
- Understanding and application of basic mathematical functions (e.g., adding, subtracting, measuring, money computation)
- Demonstrated ability to prepare consultant/supplier terms of reference and procurement documents
- Able to comprehend written documentation and procedural guidelines; skilled in writing clear correspondence (concise, logical, grammatically correct)
- Ability to communicate effectively with tact and courtesy
- Able to self-manage workload and prioritize tasks as an ongoing challenge in a frequently fluctuating workload and multiple deadlines
- Proficiency in MS Office suite including online software such as MS teams, WebEx, and SharePoint; proficiency using scheduling/project management software and electronic bidding systems (e.g. bids & tenders)

What TRCA has to offer you:

As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values by demonstrating the following behaviours; integrity , collaboration , accountability , respect , and excellence (icare) .





You will be part of a diverse and inclusive organization that:

- Makes a positive difference in the communities we serve.
- Fosters high performance and collaborative teams.
- Provides continuous learning and development opportunities.
- Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan – OMERS/OTPP).
- Pregnancy & Parental Leave Top-Up Program.
- Provides flexible work arrangements in accordance with organizational policy and operational requirements; however, they are not guaranteed and are subject to approval.
- Offers potential for career growth and advancement.

While the Toronto and Region Conservation Authority (TRCA) thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised that successful incumbent(s) may be required to undergo a vulnerable sector screening and/or driver’s abstract check as a part of the final step in the hiring process.

TRCA is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive workplace. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and TRCA Policies, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to the TRCA. We welcome applications from all qualified persons.

Personal information you provide through the TRCA recruitment, selection, and onboarding process is collected under the authority of the Conservation Authorities Act, R.S.O. 1990, c. C.27. Collection of this personal information is necessary for the proper administration of this recruitment process for employment and volunteer positions with TRCA. Personal information is protected from disclosure pursuant to the Municipal Freedom of Information and Protection of Privacy Act. Any questions regarding this collection activity should be directed to the Manager of Records and Information, 5 Shoreham Drive, Toronto, ON, M3N 1S4, .

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📌 Project Coordinator (Vaughan)
🏢 Toronto and Region Conservation Authority (TRCA)
📍 Vaughan