Executive Services Coordinator About zö agency zö agency is a full-service creative marketing and advertising agency in Bend, Oregon. For 13 years we've worked with government and mission-driven clients across the US. We're a certified women-owned business (WBENC and WOSB), and our Agency Director is a 2026 Enterprising Women of the Year Award winner. The role The Executive Services Coordinator works directly for the Agency Director. You'll get things done for the person running the agency, at her pace, on her deadlines. When she hands you something, you own it until it's finished, and finished means right. This job is hard. The work moves rapid, the deadlines are tight, and the standard is high every day. Some weeks run long, especially when a proposal is due or a client launch is close. In return you'll see how an agency really runs, from the inside, faster than almost anywhere else you could start.

What you'll do
☀ Take on the Agency Director's requests and see each one through to done ☀ Keep dozens of projects moving at once, and know where every one of them stands ☀ Help pull together proposals, scopes, and RFP responses on tight deadlines ☀ Prepare contracts, agreements, and vendor paperwork ☀ Prepare for meetings and follow up on every decision and next step ☀ Draft emails, letters, and documents for the Agency Director to review ☀ Coordinate awards, events,



and community commitments ☀ Pick up whatever else the week throws at you What it takes ☀ You move fast and you get it right. Both, every time. ☀ You follow through without being reminded. ☀ You take feedback, fix it, and learn from it the first time. ☀ You stay steady when three deadlines land on the same day. ☀ You write clearly and you check your own work. ☀ You keep confidential information confidential. What you bring ☀ 1 to 3 years of experience, agency experience preferred ☀ Fluency in Google Drive and Google Workspace, Microsoft Office, and every common file type ☀ Experience with project management software and a CRM, or similar tools ☀ A degree or equivalent experience Details ☀ Fully remote ☀ Some travel ☀ Monday to Friday, full time, with irregular hours when we're on deadline ☀ A heavy meeting schedule ☀ Online on Slack and Teamwork throughout the workday ☀ Salary $50-60k CAD plus benefits, depending on experience

How to apply
Send your resume and a short note to [email protected] with "Executive Services Coordinator" in the subject line. In the note, also tell us about a character in any TV show, movie, cartoon, disney etc who closely resembles what you believe this role to be. There are no right or wrong answers. Robin to Batman would be a totally acceptable example if you can also explain why and how. How does this character embody what you see yourself doing in this position at zö that you are applying for. *Applications that skip the subject line or the note won't be reviewed.*

📌 Executive Services Coordinator (Metro Vancouver)
🏢 zö agency
📍 Metro Vancouver