Job Overview

We are seeking a dynamic and highly organized Front Office Administrator to join our team! This energetic role is vital in creating a welcoming environment for clients, visitors, and staff while ensuring smooth daily operations. The ideal candidate will possess exceptional communication skills, strong office management abilities, and a proactive attitude.

As the first point of contact, you will play a key role in maintaining efficient administrative workflows, supporting various departments, and delivering outstanding customer service. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced, professional setting.

Duties

- Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
- Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
- Handle incoming and outgoing correspondence, including emails, mail, and courier services
- Maintain organized filing systems—both physical and digital—ensuring easy retrieval of documents
- Perform data entry tasks with accuracy using Microsoft Office Suite and Google Workspace applications
- Schedule appointments, manage calendars, and coordinate meetings for staff and executives
- Support office management activities such as supply inventory, equipment maintenance, and record keeping
- Assist with bookkeeping tasks using QuickBooks or similar accounting software when needed
- Proofread documents for accuracy and clarity before distribution




- Provide excellent customer support by addressing inquiries promptly and professionally

Requirements

- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace tools
- Familiarity with multi-line phone systems and phone etiquette standards
- Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
- Experience with QuickBooks or basic bookkeeping is a plus
- Excellent typing speed and data entry skills for efficient workflow management
- Strong organizational skills with the ability to prioritize tasks effectively
- Previous experience as a front desk receptionist or medical/dental receptionist is advantageous
- Demonstrated ability to handle confidential information discreetly and professionally
- Personal assistant experience or calendar management skills are beneficial
- Knowledge of office management practices including filing, proofreading, and customer service standards

Join us as a Front Office Administrator to make an impactful difference every day! Your enthusiasm, attention to detail, and commitment to excellence will help foster a positive environment where everyone feels valued. This paid role offers the chance to grow your administrative career while supporting our vibrant team! Job Type: Part time

Pay: From $22.00 per hour

Benefits

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Work Location: In person

📌 Front Desk Receptionist (White Rock)
🏢 Bayview Senior Community
📍 White Rock