Overview

We are seeking a dynamic and organized Receptionist/Administrator to join our team and help create a welcoming, efficient, and professional environment. This role is vital in ensuring smooth daily operations, providing exceptional customer service, and supporting administrative functions across the organization. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to handle a variety of front desk and clerical responsibilities with enthusiasm and precision.

Responsibilities

- Greet visitors, clients, and vendors warmly, ensuring they feel welcomed and attended to promptly.
- Manage multi-line phone systems efficiently, directing calls accurately and courteously.
- Handle incoming and outgoing correspondence, including emails, mail, and packages.
- Maintain organized filing systems—both physical and digital—to ensure easy access to important documents.
- Perform data entry tasks with high accuracy using tools like Microsoft Office and Google Workspace.
- Support scheduling appointments, meetings, and calendar management for staff members.
- Assist with basic bookkeeping tasks using QuickBooks or similar accounting software.
- Provide exceptional customer service by addressing inquiries professionally and promptly.
- Maintain cleanliness and organization of the front desk area to uphold a professional appearance.
- Support administrative duties such as proofreading documents, managing office supplies,



and coordinating office activities.

Skills

- Proven experience in office administration or clerical roles with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Excellent computer skills including data entry, file management, and document proofreading.
- Experience with multi-line phone systems and phone etiquette to handle inquiries effectively.
- Familiarity with QuickBooks or bookkeeping software is preferred for financial support tasks.
- Solid organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
- Previous experience in a medical or dental office setting is a plus; dental receptionist or medical office experience highly valued.
- Ability to perform typing quickly and accurately while maintaining attention to detail.
- Customer service skills that demonstrate professionalism, patience, and explicit communication.
- Knowledge of filing systems—both electronic and paper-based—and general clerical procedures.

Join us in delivering outstanding administrative support that keeps our organization running smoothly! This paid position offers an exciting opportunity to develop your skills while contributing to a vibrant team dedicated to excellence in service delivery. Pay: $17.60-$27.68 per hour

Work Location: In person

📌 Receptionist/Administrator (Oakville)
🏢 RANJHA MOTORS
📍 Oakville