Job Overview

We are seeking a dynamic and highly organised Office Administrator to join our team. In this role, you will oversee the general office administration of the church, prepare weekly worship and communication materials, coordinate with our building partners and rental groups, and provide an in office presence to both church and community members who utilise our space, programs and ministry.

This role is part time, includes a flexible work schedule, health and dental benefits, paid vacation, and participation in the ELCIC’s pension plan.

Responsibilities

- Preparation/publication of worship bulletins and resources
- Management and Oversight of Building Partners and Rental Groups
- Communication and Correspondence: Check email, mail, answer phone calls. Prepare and distribute weekly eNews. Upkeep of church calendar, event scheduling, bulletin boards, church e-mail, church website, and social media; compose letters when requested, and ensure all correspondence is distributed in a timely manner
- Maintaining Church Records
- Worship volunteer coordination
- Keep regular office hours; greet visitors to the church and maintain relationships with building partners; coordinate deliveries
- Prepare and compile, distribute reports, minutes, correspondence, certificates
- Maintain office equipment
- Order supplies (office, worship, janitorial, etc.)
- Keep church subscriptions up to date.

Requirements

- Clerical, communications,



computer and organisational skills
- Proficiency with Microsoft Office (Word) is essential
- Be accessible, responsible, and flexible to handle the changing needs of the church
- Effective verbal, writing, editorial and publishing skills, with a high degree of accuracy.
- Computer literate with current software, social media, web-based platforms
- Ability to work both independently and as part of a team

Because of the nature of the role, this person must demonstrate a high level of trust and the ability to protect the reputation and the integrity of others through strict confidentiality. The wisdom to refrain from indiscriminately sharing information is critical. Additionally, the willingness to learn new skills, work as a team player, and overall dependability/accessibility are very important.

Being a member of a Lutheran Church, or profession of Christian faith is not required for this position. There is a professional expectation to uphold the mission and values of the congregation, including the policies of the Evangelical Lutheran Church in Canada (ELCIC) and British Columbia Synod of which Mount Zion Lutheran Church is a member.

Pay: $25.00-$30.00 per hour

Benefits:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Versatile schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Office Administrator (New Westminster)
🏢 Mount Zion Lutheran Church
📍 New Westminster