We are seeking an Office Manager & Senior Bookkeeper to join a well-established and growing organization in Oakville. This is a hands-on role for someone who enjoys taking ownership, keeping things organized, and being the go-to person for both accounting and office operations.Reporting to the President and working closely with a fractional CFO and a small team, you will oversee day-to-day bookkeeping, payroll, billing, compliance, HR administration, and office management. You will also take ownership of projects and processes that help keep the business running smoothly.This is an ideal opportunity for a senior bookkeeper or accounting professional who is comfortable working independently, enjoys variety, and takes pride in getting things done accurately and on time.What You'll Be Responsible ForAccounting & FinanceManage full-cycle bookkeeping using QuickBooks OnlinePrepare and issue customer invoices, including progress billing, holdbacks, and depositsRun credit checks, manage collections, apply customer payments, and monitor accounts receivableProcess supplier invoices through Dext, match invoices to purchase orders and receiving, and prepare payments through PlootoMaintain weekly AP reporting and reconcile supplier statementsReconcile bank accounts and company credit cardsReview completed work and uninvoiced jobs to ensure nothing is missedPayroll & ComplianceProcess payroll for office employees as well as full-time and seasonal installersAccurately calculate hours, commissions, deductions, and payroll adjustmentsComplete payroll remittances and maintain CRA compliancePrepare and file T4s and T5018sManage GST/HST filings and remittancesCoordinate WSIB, insurance renewals, and other regulatory filings and renewalsMaintain accurate records and ensure deadlines are consistently metJob Billing & OperationsParticipate in pipeline and scheduling meetings,



providing insight into billing and cash flowKeep billing and invoicing information current in the systemMonitor job progress to ensure completed work is billed promptlyPrepare financial and operational reports for management meetingsHR AdministrationMaintain accurate employee records and vacation/time-off information in BrightHRCoordinate employee onboarding and offboardingMaintain company policies and documentationRespond to employee questions and concerns professionally and confidentiallyApply company policies consistently and fairlySupport occasional recruitment and hiring activities- Proven experience in bookkeeping, office administration, or a similar blended accounting and operations role.- Strong working knowledge of accounts receivable, accounts payable, payroll processing, and account reconciliations.- Proficiency with QuickBooks and solid comfort using Excel for tracking, reporting, and data review..Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at outstanding companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.This job posting is for a current vacancy with our client.Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.Questions? Call your local office at 1.(phone hidden). All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2025 Robert Half. By clicking "Apply," you're agreeing to Robert Half's Terms of Use and Privacy Notice.

📌 Bookkeeper/ Office Manager (Oakville)
🏢 Robert Half
📍 Oakville