Job Overview
We are seeking a dynamic and organized Reception/Admin Assistant to join our team! This paid position offers an exciting prospect to support daily administrative functions, ensure smooth front desk operations, and provide exceptional customer service. The ideal candidate will bring strong organizational skills, proficiency with office technology, and a friendly demeanor to create a welcoming workplace for visitors and team members alike.
Summary of Responsibilities:
Responsible for a wide range of office duties
Excellent engagement skills, working alongside the internal team, customers, and vendors
Provide reception services, including answering phone calls
Provide administrative support to finance and administration departments
Key Responsibilities: (include but not limited to)
Answer phones and greet visitors
Schedule meetings and manage meeting rooms
Maintain office supplies
Ensure office operations run smoothly
Assist with travel arrangements
Errand running (local pickups, banking, or supply runs as needed)
Ensure compliance with administrative tasks
Other related duties as assigned
Skills/Abilities:
Proficiency with the English language
Ability to effectively communicate in a professional manner both verbally and in writing
Strong written and verbal communication skills
Excellent attention to detail
Excellent organizational skills
Ability to work quickly and accurately
Excellent computer skills, experience with Office Suite, Teams, and ERP
Bilingual in Spanish and French an asset
Job Knowledge or Work Experience:
3+ years of office administration
Demonstrated proficiency with MS Office Software
Education:
Diploma in Office/Business Administration
Physical Demands and Working Conditions:
Occasional lifting
Additional Job Requirements:
Possess valid drivers license and have reliable car
May be required to work outside of normal working days and hours
Wilcox Bodies Limited is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all aspects of the selection process
Pay: $21.00-$25.00 per hour
Expected hours: 40.0 per week
Benefits:
Company events
Dental care
Extended health care
Life insurance
In office parking
Paid time off
Vision care