The OSP Proposal Coordinator supports BPA's proposal development process end-to-end, from proposal tracking, partner coordination, and documentation support. This role requires strong organizational skills and close collaboration with Technical Leads, Discipline Leads, and the Proposal Writers.
Key Responsibilities
Opportunity Monitoring & Tracking:
- Receive potential RFPs and follow up with decision stakeholders to secure timely Go/No-Go decisions
- Maintain and update the OSP proposal tracker, including addenda updates
- Maintain and update various OSP information systems
Partner & Architect Coordination
- Initiate and manage outreach when an chance requires partnering with an architect, working with internal stakeholders to identify the best-fit partner per opportunity
- Create and maintain the Client/Architect Requirements sheet for each proposal
Proposal Support
- Assist in preparing draft fee letters and follow up with Discipline
- Support CV maintenance and updates
- Support project description updates
- Provide general administrative coordination and documentation support throughout the proposal lifecycle
Technical Proficiency:
- Advanced knowledge of Microsoft Office
- SharePoint
- AI usage
- Adobe
- Proposal/document automation software
Soft Skills:
- Exceptional attention to detail
- Strong time management
- Proofreading accuracy
- Effective cross-functional communication
- Ability to work independently
- Strong organization skills