Salary

The salary range for this position is CAD $29.88 - $39.22 / hour

Job Summary

are currently looking to fill a Full-Time opportunity for an Administrative Assistant, Executive Director/Executive Medical Director at Royal Columbian Hospital in New Westminster, B.C.

New Westminster

A historic waterfront city: vibrant neighbourhoods, scenic riverfront parks, and a rich cultural heritage.

New Westminster is one of British Columbia’s most historic and dynamic communities, offering the perfect blend of urban convenience and small-city charm. Situated along the Fraser River, New Westminster is known for its beautiful waterfront, walkable neighbourhoods, and thriving arts and culture scene. Residents enjoy access to numerous parks, trails, and recreational facilities, including the popular Westminster Pier Park and the scenic boardwalk along the river. While embracing modern growth and development, New Westminster has preserved its historic character through its heritage buildings, landmarks, and strong sense of community, making it a unique and welcoming place to live, work, and visit.

Experience the exceptional benefits of working with us including:

- Comprehensive, 100% Employer-Paid Benefits: Enjoy peace of mind with full coverage.
- Generous Vacation Time: eligible employees can earn up to four weeks of vacation to recharge and relax.
- Benefit Portability: Seamlessly transfer your benefits from another HEABC employer.
- Immediate Pension Enrollment: Secure your future with a defined municipal pension plan from day one.
- Maternity Top-Up: Receive an 87% top-up during maternity leave.
- TransLink Pass Subsidy: Save on commuting costs with a 50% subsidy on TransLink passes
- Additional employee discounts and perks available

*Eligibility based on employment status

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Providesvaried administrative and secretarial support under limited direction to the Executive Director by performing dutiessuch as drafting routine and non-routine correspondence, generating complex and detailedreports and presentations,



responding to a variety of sensitive internal and external inquiries, managingshifting appointment calendars, coordinating the work flow for the assigned area, and developing and implementing current work methods and procedures.

Acts as an administrative link between the Executive Director, hospitals, communities, leadership, outside agencies and the public.

Responsibilities

1. Providesvaried administrative and secretarial support by drafting routine and non-routine correspondence and transcribing and typing correspondence, reports, presentations, and memoranda.
2. Researches, organizes, and summarizes support materials. Independently generates complex and detailedreports and presentations.
3. Responds to a variety of sensitiveinternal and external inquiries by serving astheprimary point of contact and providing information directly or referring to appropriate area or individual. Provides status of issue to the Executive Director or the Executive Medical Director.
4. Managesshiftingappointment calendars including scheduling and coordinating meetings, speaking engagements,and/or conferences.Resolves scheduling conflicts and issues.
5. Coordinates the work flowwithin the assigned area. Receives, reviews, prioritizes and processes confidential and sensitive information of varying complexity.Follows-up with Directors and others in the organization to obtain information. Prepares response for resolve on issues; advises Executive Director or Executive Medical Directorof status and outcome.
6. Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.
7. Assistsin the review andmonitoring of expenditures for multiple budget reports; reviews financial status, investigates variances and provides status to the ExecutiveDirector or Executive Medical Director.
8. Arranges meetings as directed. Books and sets up meetings rooms, prepares meeting agenda,



organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.
9. Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.

Qualifications

Education and Experience

Grade 12 plus graduation from a recognized administrative or secretarial program plus five (5) years' recent related experience in a large complex business or health care environment or an equivalent combination of education, training, and experience.

Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities:

- Ability to type55 w.p.m.
- Ability to operate a computer using a variety ofdesktop technologyand other standard office equipment. Proficiency with all Microsoft Office applications at anadvanced level.
- Ability to work independently and manage multiple and rapidly changing priorities.
- Ability to deal effectively with others.
- Ability to operate related equipment.
- Physical ability to perform the duties of the position.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

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📌 Administrative Assistant, Executive Director/Executive Medical Director, Royal Columbian Hospital (New Westminster)
🏢 Fraser Health Authority
📍 New Westminster