Requisition Number : ADMIN002340

Posted : October 8, 2026
Full-Time
On-site

Locations
Showing 1 location

Description
Administrative Assistant, Animal Wellness – 185-26-4

Full-Time

Applications will be received by Six Nations of the Grand River and Grand River Employment & Training (GREAT) up until 4:00 p.m. EST, Wednesday, October 21, 2026, for the Administrative Assistant, Animal Wellness with Allied Health Services, Wellbeing. The Six Nations of the Grand River Application for Employment Form, Job Posting and Job Description are available for printing from the www.greatsn.com website.

Applicants from Six Nations and other First Nations will be given preference to deliver programs and services in a First Nations community.

JOB SUMMARY: The Administrative Assistant, Animal Wellness reports to and receives direct supervision from the Manager, Allied Health Services, Department of Well-Being, Six Nations of the Grand River Elected Council. This position provides administrative and technical support in assessing, developing, implementing and reviewing the goals and objectives of the Animal Wellness Program with the Manager. Support includes implementation and maintenance of processes that facilitate program delivery while working within the administrative policies and procedures established for Allied Health Services.

Type
Full Time

Closing Date
Oct. 21 2026

Hours of Work
35hrs/week

Wage
Minimum $25.44-$31.79/hour

*A competitive compensation package will be offered commensurate with qualifications. *

BASIC QUALIFICATIONS
Graduate of Post-Secondary School in office administration and two years of equivalent experience OR Grade 12 Diploma (Ontario Basic Skills Level 4 Grade 12 equivalency/General Equivalency Diploma) with three years experience
High level of computer skills – Microsoft Office – MS Word & Excel
Strong organizational and time management skills
Robust interpersonal, verbal and written communication skills
Knowledge of animal behaviour an asset
Understands the importance of confidentiality, able to work with tact and discretion
Strong knowledge of and experience with Six Nations community or other indigenous communities and understanding of importance of culture as foundation

POSITION DESCRIPTION – ALLIED HEALTH SERVICES
POSITION TITLE
Administrative Assistant – Animal Wellness

REPORTING RELATIONSHIP
Reports to and receives direct supervision from the Manager, Allied Health Services,



Department of Well-Being, Six Nations of the Grand River Elected Council.

PURPOSE AND SCOPE OF THE POSITION
To provide administrative and technical support in assessing, developing, implementing and reviewing the goals and objectives of the Animal Wellness Program with the Manager. Support includes implementation and maintenance of processes that facilitate program delivery while working within the administrative policies and procedures established for Allied Health Services.

KEY DUTIES AND RESPONSIBILITIES
Technical Functions
Analyzes incoming and outgoing memoranda, submissions, reports and prepares and coordinates submissions of summary briefs and reports to the Program Manager
Ensures there is timely flow of information amongst all program staff
Provision of administrative support Maintains financial tracking sheets for all program budgets
Minute taking during meetings as required
Greeting and communicating with clients and community members
Types, files, distributes, photocopies, faxes, emails written materials necessary to maintain files

Provision of programming support Ensures that regular logs are being maintained i.e. call check log

Complies with established safety precautions and standards, infection control procedures for waiting area

Communications Functions
Attends staff meetings and prepares the agendas and takes minutes
Provides leadership in assessing and identifying any problems or trends and suggests new and/or alternative solutions to facilitate resolutions to problems
Coordinates all areas of administration pertaining to the effective and efficient administration and operation of the Program Manager
Employs appropriate communication skills when interacting with other staff
Follows procedures for reporting hazardous conditions, equipment and incidents
Ensures privacy is maintained in accordance with relevant regulations
Attends committee meetings and provides information to other staff
Communicates regularly with the Program Manager

Administrative Functions
Types and distribute correspondence, minutes, letters and briefing notes as required




Maintains schedules and coordinates meetings
Maintains filing and organization of administrative paperwork i.e. briefing notes, financial reports, letters, manuals, etc.
Reviews with Manager all budgets, financial statements and reports in support of the delivery of services and programs
Reviews accounts payable, general disbursements for staff, develops and maintains documentation for respective funding agencies
Manages orders for supplies and equipment Tracks materials, supplies and equipment orders pending and completed
Maintains and ensures orders for clinical supplies are completed monthly
Maintains and ensures orders for office supplies are completed monthly
Ensures orders are completed in a timely fashion and works with Administration Lead to maintain records of accounts
Assists in opening and maintaining accounts with suppliers

Other Functions:
Performs other job related duties as may reasonably be required by the Program Manager
Provides support to the Six Nations Emergency Measures Plan by ensuring awareness of the Emergency Measures Plan and assistance as instructed by the Director of Department of Well-Being.

Working Conditions
Working has a high profile, extensive public contact and is subject to deadlines and interruptions.

Work may at times be subject to unscheduled hours and out of office sessions

WORKING RELATIONSHIPS
With the Program Manager
Receives direction, guidance, encouragement; discusses plans and priorities.

With Other Staff
Promotes courtesy, co-operation and teamwork with all staff.

With External Agencies
Represents and promotes Six Nations interests relative to health services; maintains awareness of legislative policy and program changes; seeks to develop close working relationships.

With the Public
Represents and promotes the animal services interests of Six Nations; works in a courteous, co-operative positive and proactive manner, provides information and advice.

KNOWLEDGE AND SKILLS
Graduate of Post-Secondary School in office administration and two years of equivalent experience OR Grade 12 Diploma (Ontario Basic Skills Level 4 Grade 12 equivalency/General Equivalency Diploma) with three years experience
High level of computer skills – Microsoft Office – MS Word & Excel
Strong organizational and time management skills
Strong interpersonal, verbal and written communication skills

#J-18808-Ljbffr

📌 185-26-4 Administrative Assistant, Animal Wellness (Ontario)
🏢 Six Nations
📍 Ontario