4 days ago Requisition ID: 5314

How would you like to work with one of Canada's most prestigious and well respected automotive groups? Join AWIN!

Headquartered in Thornhill Ontario, we are a premier network of 23 luxury automobile dealerships as well as 3 state of the art collision centres in the Greater Toronto Area. Our company values its customers and employees and is invested in principles for success. We value doing business with integrity and adhere to the highest ethical standards.

Our BMW Richmond Hill dealership is looking for an ELV Coordinator to join our amazing team!

Excellent Group Benefits package!

Group RRSP Contribution program.

Work/life balance.

Training and support programs.

Boot and tool allowance.

Corporate support.

Mentorship and development.

Unlimited careers opportunities within our automotive group

Job Purpose

The ELV Coordinator is responsible for the accurate and timely administration of (ELV) files related to vehicle financing and leasing through BMW Canada. This role ensures full compliance with BMW Financial Services and BMW Canada. The ELV Coordinator works closely with the Service Manager, Accounting, and BMW Canada (FS) to ensure clean, funded, and auditable files.

Responsibilities

ELV & Funding Management

Process all ELV registrations, discharges, and validations for new and pre-owned vehicles.

Submit complete and accurate deal files to BMW Financial Services within required timelines.

Monitor funded vs. unfunded deals and actively follow up to resolve discrepancies.

Perform Licensing submission and pick up from the locate MTO office.

File Control & Compliance

Audit deal jackets for completeness, accuracy,



and compliance prior to submission.

Maintain organized digital and physical records of all ELV documentation.

Ensure adherence to BMW Canada, BMW Financial Services, OMVIC, and provincial regulations.

Support internal and external audits as required.

Cross-Department Coordination

Liaise daily with all management and Accounting to resolve missing documentation or funding delays.

Communicate clearly with lenders regarding discrepancies, re-contracts, or corrections.

Act as the primary ELV point of contact for BMW HQ and BMW Financial Services.

Assist with administrations of loaners, grounding loaner, update loaner information binder

Ensure key trak master spreadsheet is up to date, and all CURRENT ELV and ELRs are accurately logged.

Assist service advisors when there are no ELV deliveries

Reporting & Administration

Provide regular reports on unfunded vehicles, aged deals, and ELV status.

Track and elevate high-risk or aged files to management promptly.

Assist with month-end and year-end reconciliation related to vehicle funding.

Compensation Range: $50,000 - $60,000 per year. Compensation is comprised of a base salary + commission

Qualifications

1 - 3+ years of automotive dealership administration, funding, or accounting experience.

Strong knowledge of vehicle registration, lien processing,



and funding procedures.

Familiarity with OMVIC and provincial compliance requirements.

Experience working with dealership management systems (DMS).

Strong proficiency in Microsoft Excel and document management systems.

Exceptional attention to detail

Strong organizational and time management skills

Ability to manage multiple deadlines

Clear and professional communication skills

Proactive problem-solving mindset

High level of integrity and confidentiality

Personal Attributes

Passion, motivation, focus and leadership skills.

Results focused approach.

Team player.

Strong communication skills both written and verbal.

Ability to influence, negotiate and mediate effectively.

Strong attention to detail.

Ability to maintain confidentiality and professionalism.

Excellent interpersonal and team building skills.

Strong time management and organizational skills.

Honest, courteous and able to demonstrate strong work ethics.

Driven and ability to work with minimum supervision.

AWIN is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please indicate this in your cover letter (or email).

This job posting may involve the use of Artificial Intelligence (AI) or automated tools to assist in screening or assessing applications. These tools do not make final decisions. All applicant information and results are reviewed by human employees before any selection decisions are made.

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📌 ELV Coordinator (Ontario)
🏢 AWIN
📍 Ontario