Salary Range: $65,000.00 To $85,000.00 Annually

Key Responsibilities
Financial Management and Reporting

Oversee day-to-day accounting functions, including accounts payable, accounts receivable, general ledger, banking, and account reconciliations.

Ensure financial transactions are properly authorized, coded, recorded, and supported.

Lead monthly, quarterly, and year-end closing processes.

Prepare timely and accurate financial statements, management reports, reconciliations, and supporting schedules.

Monitor cash flow and banking activities and prepare cash-flow projections.

Maintain accurate and organized financial records in accordance with audit, legal, and funding requirements.

Prepare applicable HST rebate claims and other regulatory filings.

Budgeting and Forecasting

Lead the annual budgeting process in collaboration with senior leadership and program managers.

Prepare financial forecasts, projections, and variance analyses.

Monitor departmental and program budgets and identify financial risks, pressures, and opportunities.

Provide financial analysis and recommendations to support organizational decision-making.

Assist managers in understanding their budgets, expenditures, and financial responsibilities.

Support the preparation of program budgets, grant applications, and funding proposals.

Funding and Grant Compliance

Oversee the financial administration of government funding, grants, donations, and other revenue sources.

Ensure revenues and expenses are accurately allocated across programs, departments, and funding sources.

Review funding agreements and establish appropriate tracking and reporting requirements.

Prepare and review financial reports, claims, reconciliations, and supporting documentation for funders.

Monitor funding deadlines and ensure reports are complete, accurate, and submitted on time.

Work with program managers to address budget variances and maintain compliance with funding agreements.

Payroll Oversight

Oversee payroll processing for more than 80 employees,



ensuring accuracy and timeliness.

Review payroll reports, employee changes, deductions, remittances, and reconciliations.

Ensure compliance with applicable payroll, tax, employment, and organizational requirements.

Collaborate with Human Resources regarding payroll changes, benefits, vacation accruals, and employee records.

Support the preparation and review of T4s, Records of Employment, and other payroll-related filings.

Audit, Compliance and Internal Controls

Coordinate the annual external audit and serve as the primary contact for auditors.

Prepare audit schedules, working papers, reconciliations, and supporting documents.

Support the preparation of year-end financial statements.

Ensure compliance with Canadian accounting standards for not-for-profit organizations, CRA requirements, funding agreements, and organizational policies.

Develop, document, implement, and regularly review financial policies, procedures, and internal controls.

Identify financial risks and recommend appropriate corrective actions.

Prepare financial information for senior leadership, the Finance Committee, and the Board of Directors.

Leadership and Collaboration

Supervise, coach, and support finance staff.

Review and approve the work of finance team members.

Establish clear priorities, responsibilities, and performance expectations.

Provide financial guidance and training for managers and employees.

Collaborate with senior leadership, program teams, Human Resources, funders, auditors, financial institutions, and vendors.

Support improvements to accounting systems, financial processes, and reporting tools.





Participate in organizational planning and special projects.

Perform other related duties as assigned.

Qualifications

Degree in accounting, finance, business administration, or related field.

Chartered Professional Accountant designation is strongly preferred.

Minimum five years of accounting and financial management experience.

At least two years of experience in a nonprofit, charitable, community service, healthcare, or publicly funded organization is preferred.

Experience with budgeting, forecasting, financial reporting, audits, fund accounting, and funding agreements.

Experience overseeing payroll in a medium-sized organization.

Previous experience supervising or leading finance staff.

Knowledge of Canadian accounting standards for not-for-profit organizations and applicable CRA requirements.

Advanced proficiency in Microsoft Excel and QuickBooks online.

Experience using accounting, payroll, and financial-reporting systems.

Experience working with multiple programs, cost centers, and restricted funding.

Knowledge and Skills

Strong financial analysis, judgment, and problem-solving skills.

Excellent attention to detail and commitment to accuracy.

Ability to explain financial information clearly to individuals without an accounting background.

Strong organizational and time-management skills.

Ability to manage multiple priorities and deadlines.

Excellent written, verbal, and interpersonal communication skills.

Ability to work independently and collaboratively.

Demonstrated discretion when handling confidential information.

Commitment to accountability, transparency, equity, inclusion, and the organization’s mission.

Compensation
The salary range for this position is $65,000 - $85,000 annually , based on qualifications and experience.

comprehensive advantages package

paid vacation

professional development opportunities

pension or RRSP benefits

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📌 Finance Manager (Ontario)
🏢 Malvern Family Resource Centre
📍 Ontario