Requisition Number : ADMIN002340

Posted : October 8, 2026

Full-Time

On-site

Locations
Showing 1 location

Description
Administrative Assistant, Animal Wellness – 185-26-4

Full time

Applications will be received by Six Nations of the Grand River and Grand River Employment & Training (GREAT) up until 4:00 p.m. EST, Wednesday , October 21, 2026, for the Administrative Assistant, Animal Wellness with Allied Health Services, Wellbeing. The Six Nations of the Grand River Application for Employment Form, Job Posting and Job Description are available for printing from the www.greatsn.com website. Online applications accepted through My Job Search .

NO LATE APPLICATIONS ACCEPTED.

Applicants from Six Nations and other First Nations will be given preference to deliver programs and services in a First Nations community.

JOB SUMMARY: The Administrative Assistant, Animal Wellness reports to and receives direct supervision from the Manager, Allied Health Services, Department of Well-Being, Six Nations of the Grand River Elected Council. This position provides administrative and technical support in assessing, developing, implementing and reviewing the goals and objectives of the Animal Wellness Program with the Manager. Support includes implementation and maintenance of processes that facilitate program delivery while working within the administrative policies and procedures established for Allied Health Services.

Type

Full Time

Closing Date

Oct. 21 2026

Hours of Work

35hrs/week

Wage

Minimum $25.44-$31.79/hour

*A competitive compensation package will be offered commensurate with qualifications. *

BASIC QUALIFICATIONS:

Graduate of Post-Secondary School in office administration and two years of equivalent experience OR Grade 12 Diploma (Ontario Basic Skills Level 4 Grade 12 equivalency/General Equivalency Diploma) with three years experience

High level of computer skills – Microsoft Office – MS Word & Excel

Strong organizational and time management skills

Strong interpersonal, verbal and written communication skills

Knowledge of animal behaviour an asset

Understands the importance of confidentiality, able to work with tact and discretion

Strong knowledge of and experience with Six Nations community or other indigenous communities and understanding of importance of culture as foundation

Administrative Assistant, Animal Wellness – Full Time – 185-26-4

c/o Reception Desk

Grand River Employment & Training (GREAT)

POSITION DESCRIPTION – ALLIED HEALTH SERVICES

POSITION TITLE : Administrative Assistant – Animal Wellness

REPORTING RELATIONSHIP :

Reports to and receives direct supervision from the Manager, Allied Health Services, Department of Well-Being, Six Nations of the Grand River Elected Council.

PURPOSE AND SCOPE OF THE POSITION :

To provide administrative and technical support in assessing, developing, implementing and reviewing the goals and objectives of the Animal Wellness Program with the Manager.



Support includes implementation and maintenance of processes that facilitate program delivery while working within the administrative policies and procedures established for Allied Health Services.

KEY DUTIES AND RESPONSIBILITIES :

Technical Functions:

Analyzes incoming and outgoing memoranda, submissions, reports and prepares and coordinates submissions of summary briefs and reports to the Program Manager

Ensures there is timely flow of information amongst all program staff

Provision of administrative support
Maintains financial tracking sheets for all program budgets

Minute taking during meetings as required

Greeting and communicating with clients and community members

Types, files, distributes, photocopies, faxes, emails written materials necessary to maintain files

Provision of programming support
Ensures that regular logs are being maintained i.e. call check log

Complies with established safety precautions and standards, infection control procedures for waiting area

Communications Functions:

Attends staff meetings and prepares the agendas and takes minutes

Provides leadership in assessing and identifying any problems or trends and suggests new and/or alternative solutions to facilitate resolutions to problems

Coordinates all areas of administration pertaining to the effective and efficient administration and operation of the Program Manager

Employs appropriate communication skills when interacting with other staff

Follows procedures for reporting hazardous conditions, equipment and incidents

Ensures privacy is maintained in accordance with relevant regulations

Attends committee meetings and provides information to other staff

Communicates regularly with the Program Manager

Administrative Functions:

Types and distribute correspondence, minutes, letters and briefing notes as required

Maintains schedules and coordinates meetings

Maintains filing and organization of administrative paperwork i.e. briefing notes, financial reports, letters, manuals, etc.

Reviews with Manager all budgets, financial statements and reports in support of the delivery of services and programs

Reviews accounts payable, general disbursements for staff, develops and maintains documentation for respective funding agencies

Manages orders for supplies and equipment
Tracks materials, supplies and equipment orders pending and completed

Maintains and ensures orders for clinical supplies are completed monthly

Maintains and ensures orders for office supplies are completed monthly

Ensures orders are completed in a timely fashion and works with Administration Lead to maintain records of accounts





Assists in opening and maintaining accounts with suppliers

Other Functions:

Performs other job related duties as may reasonably be required by the Program Manager

Provides support to the Six Nations Emergency Measures Plan by ensuring awareness of the Emergency Measures Plan and assistance as instructed by the director of Department of Well-Being.

WORKING CONDITIONS :

Working has a high profile, extensive public contact and is subject to deadlines and interruptions.

Work may at times be subject to unscheduled hours and out of office sessions

WORKING RELATIONSHIPS :

With the Program Manager

Receives direction, guidance, encouragement; discusses plans and priorities.

With Other Staff

Promotes courtesy, co-operation and teamwork with all staff.

With External Agencies

Represents and promotes Six Nations interests relative to health services; maintains awareness of legislative policy and program changes; seeks to develop close working relationships.

With the Public

Represents and promotes the animal services interests of Six Nations; works in a courteous, co-operative positive and proactive manner, provides information and advice.

KNOWLEDGE AND SKILLS:

Graduate of Post-Secondary School in office administration and two years of equivalent experience OR Grade 12 Diploma (Ontario Basic Skills Level 4 Grade 12 equivalency/General Equivalency Diploma) with three years experience

High level of computer skills – Microsoft Office – MS Word & Excel

Strong organizational and time management skills

Solid interpersonal, verbal and written communication skills

Knowledge of animal behaviour an asset

Understands the importance of confidentiality, able to work with tact and discretion

Strong knowledge of and experience with Six Nations community or other indigenous communities and understanding of importance of culture as foundation

Other Related Skills:

Must possess a knowledge of the Six Nations community, its culture and traditions, and various service agencies

Strong organizational skills and, able to work independently and work cooperatively with other service providers

Knowledge of surrounding SPCA, Rescue Centre, Animal Welfare agencies is an asset

Strong interpersonal, verbal and written communication skills

Must have a criminal record check

Ability to maintain compassion with animals

IMPACT OF ERROR:

Errors in judgement and in the conduct of duties could lead to loss credibility, poor public relation, confusion, duplication of effort and misinformation being given to the Director of Well-Being, Health Committee, Six Nations of the Grand River Elected Council, Government Agencies and the public.

CONTROL :

Guiding principles set by Department Well-Being and Six Nations of the Grand River Elected Council. Works within the administrative policies and procedures established by the Six Nations of the Grand River Elected Council for the Department of Well-Being and other legislation provided by the respective government.

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📌 185-26-4 Administrative Assistant, Animal Wellness (Ontario)
🏢 Six Nations Of The Grand River
📍 Ontario