We are looking for an Administrative Assistant to support a busy non-profit team in Toronto, Ontario through a Contract position focused on coordination, communication, and day-to-day administrative support. This role plays an important part in helping cookie order activities run smoothly by organizing information, monitoring timelines, and responding to inquiries from multiple stakeholders. The successful candidate will bring strong attention to detail, sound judgement, and the ability to manage competing priorities in a fast-paced environment.Responsibilities:- Coordinate communications related to ordering timelines, delivery stages, and important deadlines so stakeholders remain informed throughout the process.- Maintain and update capacity and availability records for receiving locations to support effective planning and distribution.- Enter provincial order information into the designated ordering system and verify submissions for completeness, accuracy, and duplicate entries.- Prepare status updates and summary reports for senior volunteers to provide visibility into order progress and outstanding issues.- Create and maintain shipping documents, tracking tools, and distribution templates that support organized delivery execution.- Monitor cookie deliveries, investigate distribution concerns, and work with relevant contacts to resolve issues promptly.- Organize monthly liaison meetings by preparing agendas, sending reminders, documenting follow-up items, and supporting next steps.- Respond to cookie-related inquiries, assist with event coordination, and address sales concerns involving families, volunteers, and finance-related matters.- Update sales location information, support council reporting needs,



and provide additional administrative assistance as required.- At least 2 years of experience in an administrative support role.- Strong written and verbal communication skills with the ability to interact professionally with a range of stakeholders.- Advanced proficiency with Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint.- Demonstrated accuracy in data entry, record maintenance, and document preparation.- Effective problem-solving skills with the ability to identify issues and coordinate practical solutions.- Experience handling email correspondence, inbound inquiries, and customer service-related tasks.- Ability to manage multiple priorities, stay organized, and work independently in a deadline-driven environment.Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at outstanding companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.This job posting is for a current vacancy with our client.Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you excellent job matches faster.Questions? Call your local office at 1.(phone hidden). All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2025 Robert Half. By clicking "Apply," you're agreeing to Robert Half's Terms of Use and Privacy Notice.

📌 Administrative Assistant (Toronto)
🏢 Robert Half
📍 Toronto