All Brains Clinic Ltd., a Vancouver-based mental health and assessment clinic, is seeking a Clinic Administrative Support Supervisor to lead and coordinate our administrative support team and keep clinic operations running smoothly.
The successful candidate will supervise a team of 5 administrative support staff (reception, scheduling, patient intake, and records) and coordinate daily scheduling and administrative workflow with the clinic's clinical team of psychologists, psychiatrists, and specialists.
Main duties Co-ordinate, assign and review the work of reception, scheduling, patient-intake and records staff
Establish work schedules and office procedures and coordinate daily administrative workflow with other clinic units
Resolve administrative workflow problems and prepare routine operational reports
Train administrative support staff in job duties, privacy/confidentiality procedures, and clinic policies
Requisition office supplies and ensure smooth operation of office equipment, arranging maintenance and repairs as needed
Coordinate appointment scheduling and patient flow with the clinic's clinicians (psychologists, psychiatrists, and specialists)
Perform administrative support duties alongside the team as required
Requirements Completion of secondary school required




Completion of college courses related to office/administrative support usually required
2 to less than 3 years of experience supervising office / clerical / administrative support staff required
Experience in a clinic, medical office, or high-volume service environment is an asset
Familiarity with workflow management or scheduling software (e.g., Monday.com, Calendly, or similar) is an asset
Strong organizational, scheduling and communication skills
English language proficiency required
All Brains Clinic Ltd. is an equal-prospect employer. We welcome applications from all qualified candidates, including Canadian citizens and permanent residents, who are legally able to work in Canada. We are committed to a fair, structured, and respectful hiring process.
Job title Clinic Administrative Support Supervisor
Employer All Brains Clinic Ltd.
Work location Vancouver, BC
Wage $40.00/hr
Hours 30 hrs/week
Terms Permanent / indeterminate, full-time, non-seasonal
Start date As soon as possible
Language English
Benefits Paid vacation and paid sick leave per BC Employment Standards
NOC code 12010 — Supervisors, general office and administrative support workers (TEER 2)
Date posted June 19, 2026

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📌 Clinic Administrative Support Supervisor (British Columbia)
🏢 ALL BRAINS CLINIC
📍 British Columbia