Administrative Assistant

Full-time | $20.00–$24.00 per hour | Opportunity for advancement to Office Manager

Oulton Group is recruiting for an Administrative Assistant on behalf of a client in the Oil & Gas sector. This full-time role is well suited to an organized, professional, and customer-focused individual who enjoys supporting daily office operations in a busy environment. The successful candidate will assist with communications, customer inquiries, order and account processing, dispatch support, recordkeeping, inventory controls, and general administrative duties while maintaining accuracy, confidentiality, and professionalism.

Key Responsibilities

- Answer phone calls promptly, professionally, and in a friendly manner.
- Direct calls efficiently and distribute incoming emails to the appropriate team members.
- Process orders, forms, applications, account transactions, and customer requests.
- Support dispatching of drivers and service technicians as required.
- Respond to urgent customer needs, provide appropriate solutions, and follow up to ensure resolution.
- Maintain accurate records, confidential information, and inventory control data.
- Support administrative tasks, set priorities, meet deadlines, and complete assigned duties accurately.




- Demonstrate safe work practices, participate in monthly safety meetings, and complete required company certifications including TDG, First Aid, and WHMIS.

Qualifications

- Experience in accounts receivable management.
- Strong administrative, customer service, phone handling, active listening, and communication skills.
- Ability to manage time effectively, and work independently.
- Proficiency with Microsoft Office, including Word, Outlook, Excel, and SharePoint.
- Knowledge of InfoSys, AWE, and Samsara is considered an asset.
- Ability to reliably commute in all weather conditions.
- Skilled, detail-oriented, safety-conscious, and able to maintain positive working relationships.

Apply today to join a supportive team where you can contribute to efficient office operations, deliver excellent service, and grow your career. Pay: $20.00-$24.00 per hour

Expected hours: 40.0 per week

Benefits

- Dental care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Ability to commute/relocate:
- Windsor, NS: reliably commute or plan to relocate before starting work (required)

Experience:
- Accounts receivable: 2 years (required)

Work Location: In person

📌 Administrative Assistant (Windsor)
🏢 Oulton Group
📍 Windsor