Our company is seeking a detail-oriented Accounting Assistant that is willing to take on a challenge. The candidate needs to be well organized, responsible and able to handle multiple tasks with ease. This position requires someone who can work independently as well as have good communication skills. The Accounting Assistant will be involved in tracking expenses, preparing reports, reconciling earnings and helping manage the flow of daily business operations.

RESPONSIBILITIES

· Process all vendor invoices and other payment requisitions in a timely manner while ensuring proper supporting documentation and approvals are in place. Ensure proper account allocation.

· Review, approve and process freight invoices ensuring that proper freight rates are used.

· Process employee expense claims ensuring that internal policies and procedures are followed.

· Set up recent vendor and banking information in the accounting system.

· Review Accounts Payable Aging reports weekly to identify outstanding items/issues.

· Prepare payment runs (credit card, cheques, EFTs and wires) and record payments in the accounting system when they are not generated automatically.

· Ensure that all material expenses are captured at month end and identify the outstanding items to be accrued by Accounting Manager

· Respond to vendor and internal AP related queries.

· Reconcile discrepancies by examining possible sources of disagreement, recreating likely actions,



and identifying the effect on other accounts; prepare correction documents as needed.

· Maintain vendor filing system.

· Support Accounting Managers in clerical tasks

· Participate in systems implementation and upgrades.

· Cross train with Accounts Receivable to ensure work coverage.

· File damage claims with freight companies

· Bank Reconciliation

· Reconciliation /validation of credit card charges

· Assisting in Collection of past due Accounts Receivable

· Backup for posting sales invoices.

· Processing bank deposits and customer payments in accounting program

· Bookkeeping for Related Companies

· Assistance in Reception Duties

KEY QUALIFICATIONS:

· Friendly demeanor and good people skills

· Excellent verbal and written communication

· Proficient in Microsoft Office, word, excel, and power point.

· Adept at multi-tasking, prioritizing tasks and time management.

· Basic understanding of accounting principles preferred.

· Minimum 2 Years of related and relevant work experience in accounting preferred.

· Ability to pay attention to details, problem solve and prioritize.

· Exposure to Accounting software for small to medium size enterprise

· College diploma or bachelor’s degree in Accounting preferred.

Job Type: Full-time

Pay: $50,000.00-$55,000.00 per year

Benefits

- Dental care
- Paid time off

Experience:
- Accounting: 2 years (preferred)
- Bookkeeping: 1 year (preferred)

Work Location: In person

📌 Accounting Assistant (Markham)
🏢 Ucan Fastening Products
📍 Markham