WEST HAVEN GOLF & COUNTRY CLUB

Accounting & Office Administrator

About the Course & Club

West Haven Golf & Country Club is an 18-hole, private golf course designed by Rene Muylaert, located on the west edge of London, Ontario. Established in 1990, West Haven has become one of the premier private golf clubs in London.

Location

West Haven Golf & Country Club - 7038 Egremont Dr. London ON N6H 0H6

Course Website - www.westhavengolf.com

Job Summary

You will be responsible for supporting the General Manager in ensuring the smooth operation and accurate reporting of all Club financial matters. West Haven is looking for an energetic self-starter that possess excellent accounting knowledge and administrative skills. This is a dynamic role with a focus on finance functions but includes some HR and Member Relations duties. This role will report to the General Manager, and, from time to time, the Board of General Partners.

Responsibilities

- Financial Accounting - Preparation of all journal entries, and full cycle accounting including monthly financial statements, annual Operating and Capital Budgets, cash flow projections, bank reconciliations, credit card reconciliations, and other account reconciliations.
- Compliance - Remittance, in a timely manner, of all tax (HST, EHT, and WSIB), completion of regulatory filings and other reporting requirements.
- Audit - Preparation of all documentation required for the annual Audit, coordination with Club auditors to ensure annual tax returns are filed accurately and that T-5013 shareholder forms are provided to shareholders on time.
- Accounts Receivable - Prepare and send the member statements monthly, process monthly account payments, and respond to all member inquiries and requests quickly and professionally.




- Accounts Payable - Manage the Accounts Payable function, including posting invoices, reviewing all invoices for appropriate documentation and approvals in accordance with Club policies, process vendor payments within vendor credit terms, and perform cheque runs. Work to identify opportunities to improve the effectiveness of the AP Processing.
- Member Service and Coordination - Responds to membership requests in a professional manner, tracks member categories and reconciles member dues and billings.
- HR / Payroll - Supervise the input and processes for payroll data including new hires, employee updates and terminations, prepare and submit bi-weekly, calculate, reconcile, and prepare journal entries for payroll earnings and deductions.
- General - Compliance with all company policies, work closely with the needs of the members, departmental managers, and various club committees; general duties as assigned. Handle all financial and Club related matters with a great amount of integrity, confidentiality, and accountability.

Qualifications

- Technically strong in accounting principles, practices and procedures and internal controls.
- Knowledge of financial analysis and reconciliation techniques.
- High level of computer proficiency with Excel spreadsheets and accounting software.
- Experience in payroll, accounts payable, accounts receivable,



bank reconciliation and cash procedures.
- Ability to review existing financial controls and reporting systems and make recommendations and implementation changes to modernize and create efficiencies.
- Demonstrated skills in time management, planning and organization.
- Confident, energetic with ability to build strong relationships with internal & external stakeholders.
- Proven ability to be proactive and use good judgment.
- Excellent verbal and written communication skills.
- Able to maintain confidentiality / privacy of information.

Compensation The Club will offer a compensation package commensurate with experience and will include salary.

Contact Information

Qualified applicants are required to submit their resume and cover letter to:

Jeff Pacheco, General Manager - [email protected]

Submissions required on or before September 14th, 2026.

West Haven Golf & CC is an equal opportunity employer and are committed to creating an accessible and inclusive organization as well as providing barrier-free and accessible employment practices in compliance with relevant legislation. Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request.

Job Type: Full-time

Pay: $50,000.00-$65,000.00 per year

Benefits

- In office parking
- Paid time off

Flexible language requirement:
- French not required

Ability to commute/relocate:
- London, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

📌 Accounting & Office Administrator (London)
🏢 West Haven Golf and Country Club
📍 London