Company Overview

Seeley and Arnill Construction is a fourth-generation, family-owned company that has served communities throughout Grey and Simcoe Counties for more than 80 years.

Our work includes road and other construction, we owns and operates numerous aggregate pits and quarries throughout Grey and Simcoe Counties.

We are currently seeking an experienced Accounts Receivable / Accounts Payable Administrator to support our Accounting Manager, senior management, and office staff. This position is well suited to someone who is organized, dependable, detail-oriented, and comfortable working in a busy position with switching tasks constantly.

Position Summary The Accounts Receivable / Accounts Payable Administrator will be responsible for processing and maintaining accurate accounting records, invoices, and supporting documentation. The successful candidate will work closely with management, employees, customers, suppliers, and subcontractors.

Experience using Sage 100 Contractor accounting software is strongly preferred. Previous experience using APEX Scale Ticketing System is an asset.

Responsibilities

- Prepare and process accounts receivable and accounts payable documentation.
- Enter and maintain accurate information in APEX and accounting software.
- Prepare customer invoices and supporting documentation.
- Review supplier and subcontractor invoices for accuracy and completeness.
- Match invoices with delivery slips, tickets, and other supporting records.
- Assist with customer account inquiries, outstanding accounts, and collections.
- Prepare, edit, and distribute reports, letters, spreadsheets, and other documents.
- Communicate with customers, suppliers, subcontractors, and company personnel regarding invoices and account information.
- Review equipment checklists, timesheets, tickets, and related paperwork as required.
- Maintain organized electronic and hard-copy accounting files.




- Process incoming and outgoing mail and perform other general office duties.
- Provide administrative assistance to the Accounting Manager, senior management, and other office staff as required.
- Handle financial, employee, and company information with discretion and confidentiality.

Qualifications and Requirements

- A minimum of one to three years of accounts receivable and accounts payable experience.
- Experience using Sage 100 Contractor accounting software is strongly.
- Previous experience using APEX scale ticketing system is an asset.
- Experience with invoicing, account reconciliation, payment processing, and collections.
- Strong computer skills, including Microsoft Word, Excel, and Outlook.
- Experience with Microsoft Project is considered an asset.
- Strong organizational skills and attention to detail.
- Ability to maintain accurate and well-organized electronic and hard-copy records.
- Ability to manage multiple priorities and meet deadlines in a quick-paced environment.
- Strong written and verbal communication skills.
- Ability to communicate professionally with employees, customers, suppliers, and subcontractors.
- Experience in the construction, aggregate, transportation, or heavy civil industry is considered a strong asset.
- Knowledge of construction terminology, purchase orders, contracts, is considered an asset.
- Ability to work independently while contributing positively to the office team.

Compensation and Benefits This is a full-time position offering a comprehensive benefits package and company contributions to a mutual fund savings program.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Seeley and Arnill Construction is committed to providing an inclusive and accessible recruitment process. Accommodation is available upon request throughout the recruitment and selection process.

Pay: $65,000.00 per year

Benefits

- Casual dress
- Extended health care
- Life insurance
- On-site parking
- RRSP match

Work Location: In person

📌 Accounts Receivable / Accounts Payable Administrator (Regional Municipality of Durham)
🏢 Seeley and Arnill Construction
📍 Regional Municipality of Durham