Organizational Unit

University of Victoria -> Faculty of Science -> Earth & Ocean Sciences

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

16 September 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

0.5

Salary Grade

$4,400.00 - $4,539.00

Additional Posting Information

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

Secretary/PB6

Hours of Work

4 hrs/day, Monday to Friday - Mornings or Afternoons

Start Date

10/19/2026

End Date

4/16/2027

Employee Group

CUPE 951 - Term

of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity The School of Earth and Ocean Sciences is a supportive inclusive workplace and we are located in a beautiful sun filled office in the Bob Wright Centre. The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

Job Summary

This position is the first point of contact for the School of Earth and Ocean Sciences and provides front line receptionist duties and administrative support in the main office.

Reporting to the Departmental Secretary, the receptionist acts as a resource person, answers inquiries in person, on the phone, or emails from students, staff, faculty, and members of the public and when necessary, re-directing queries to the appropriate person or department. This position provides support to faculty, students, and staff.

Job Requirements

Experience:

This position requires a minimum of 1-3 years’ related experience in a similar office environment, or equivalent combination of education and experience.

Knowledge, skills, and abilities





- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Ability to prioritize and manage time and tasks with attention to detail.
- Ability to problem solve by using judgement, independent thinking and/or analysis.
- Ability to interpret policies and procedures.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
- Experience composing various business communications such as emails, memos and reports.
- Experience scheduling meetings and calendar coordination.
- Experience in maintaining confidential and sensitive information.
- Experience with pre-planning and recording meetings.
- Experience with event planning and coordination.
- Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).

Specialized knowledge/education

- Strong clerical skills using variety of software (MS office applications)
- 1-3 years related experience in a general office environment

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.

📌 Administrative Assistant - (989848.1) (Victoria)
🏢 University of Victoria
📍 Victoria