About the Role

Chief Medical is a rapidly growing Canadian healthcare company seeking a motivated, detail-oriented Administrative Assistant to join our finance team.

In this hybrid role combining reception and accounting support, you will gain hands-on experience within a dynamic manufacturing and distribution environment. Working closely with senior leadership, you will develop foundational expertise in customer relations, financial reporting, and inventory planning while learning how productive business operations drive corporate strategy.

Key Responsibilities

- Financial Operations: Support day-to-day accounting workflows, including accounts payable (AP), accounts receivable (AR), journal entries, purchase orders, credit applications, and process improvement initiatives.
- Customer & Stakeholder Relations: Manage incoming communications, direct phone calls, and collaborate effectively with both internal and external stakeholders.
- Collections & Accounts Receivable: Proactively follow up on past-due accounts to ensure healthy cash flow.
- Inventory & Supply Management: Monitor inventory levels, coordinate material reordering with vendors, and maintain accurate records for inventory, personnel, and operational data.
- Data Management & ERP Support: Perform accurate data entry and provide ongoing support for our ERP system and general finance operations.

Qualifications & Experience

- Education: Bachelor’s degree in Accounting or a related discipline.
- Experience: 1 to 2 years of accounting or administrative experience (relevant co-op or internship placements will be considered).
- Technical Skills: Basic-to-intermediate proficiency in Microsoft Excel,



familiarity with QuickBooks or similar accounting software, and exposure to ERP systems (considered a strong asset).

What We’re Looking For

- Strong attention to detail and a commitment to data accuracy.
- An analytical mindset with a passion for working with financial data.
- The adaptability to learn and thrive in a fast-paced environment.
- Excellent organizational, time management, and interpersonal skills.
- A collaborative, positive attitude and a genuine interest in manufacturing, costing, and financial operations.

Growth & Development

- Build core competencies in financial data analysis, business insights, and cross-functional collaboration.
- Gain specialized exposure to manufacturing costing, inventory accounting, and enterprise resource planning.
- Enjoy a clear professional trajectory with opportunities to advance into senior accounting or analyst roles over time.

About Chief Medical Chief Medical is a Canadian manufacturer and distributor of high-quality pharmaceuticals and hemodialysis products. With operations in Calgary and Mississauga, we supply life-sustaining products to hospitals and pharmacies nationwide.

As a Health Canada-regulated organization (MDEL & DEL licensed), we are committed to quality, precision, and operational excellence.

To learn more about us, visit: www.chiefmedical.com

Work Schedule

Monday to Friday, 8:30 AM – 4:30 PM

Job Type: Full-time

Pay: $34,580.00-$40,040.00 per year

Benefits

- Casual dress
- Company events
- On-site parking

Education:
- Bachelor's Degree (preferred)

Experience:
- Administrative: 1 year (required)

Work Location: In person

📌 Administrative Assistant (Calgary)
🏢 Chief Medical Supplies
📍 Calgary