Job Overview

We are seeking a energetic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming and calming environment.

The ideal candidate is proactive, tech-savvy, and excels at multitasking. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team dedicated to client care.

Duties

- Manage front desk responsibilities, including greeting clients and ensuring their comfort, answering phone, emails.
- Perform data entry tasks accurately using tools like Microsoft Office, Google Workspace, and QuickBooks for invoicing and record-keeping purposes.
- Organize and maintain files through efficient filing systems, both physical and digital, ensuring easy retrieval of documents.
- Assist with scheduling appointments, new referrals, meetings, and managing calendars to optimize office workflow.
- Support clerical tasks such as proofreading documents, preparing correspondence, and handling mail distribution.
- Provide customer support by addressing inquiries promptly and professionally across various communication channels.




- Office errands where brief use of own vehicle may be required.

Qualifications

- Proven office experience with strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Demonstrated computer skills including data entry, document proofreading.
- Previous clerical or administrative experience preferred; experience in medical offices is a plus.
- Excellent customer service skills with the ability to handle phone etiquette professionally, understand and adhere to confidentiality.
- Ability to perform typing tasks efficiently with high accuracy.
- Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.

Join us as an Administrative Assistant where your enthusiasm and expertise will make a meaningful impact! We value energetic individuals who are eager to support our team’s success through exceptional organizational abilities and proactive service delivery. This paid role offers a rewarding environment where your skills will grow while contributing to our mission of operational excellence. Pay: $19.75-$28.00 per hour

Expected hours: 16.0 – 24.0 per week

Work Location: In person

📌 Administrative Assistant (Brandon)
🏢 Ember and Ash Counselling
📍 Brandon