We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily operations, streamline administrative processes, and provide exceptional customer service. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for creating efficient workflows.
You will be the backbone of our office, ensuring everything runs smoothly and professionally while contributing to a positive work environment. This paid position is perfect for someone eager to grow their administrative expertise in a fast-paced setting.
Responsibilities
- Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks to maintain up-to-date records
- Organize and file documents systematically, ensuring easy retrieval and compliance with company policies
- Support bookkeeping activities such as invoicing, billing, and basic financial recordkeeping using QuickBooks or similar software
- Assist with clerical tasks including proofreading documents, preparing correspondence, and maintaining office supplies
- Provide excellent customer support by addressing inquiries promptly and professionally both in person and via phone or email
- Coordinate appointments, schedule meetings, and manage calendars to optimize office efficiency
Qualifications
- Proven clerical experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and basic computer skills
- Experience with data entry, filing systems, and document proofreading
- Familiarity with QuickBooks or bookkeeping software is preferred
- Previous office experience in a medical or dental setting is a plus; dental office experience or dental receptionist background highly desirable
- Excellent customer service skills combined with skilled phone etiquette for handling multi-line phone systems
- Ability to multitask effectively in a fast-paced environment while maintaining accuracy and professionalism
- Strong typing skills with an emphasis on speed and accuracy; experience with medical or dental office procedures is advantageous
Join us and become an integral part of a vibrant team dedicated to delivering exceptional support while fostering a positive workplace culture! Pay: $19.76-$31.02 per hour