Health and Home Care Society of B.C
Administrative Assistant
- Excluded Position
- Full-time
About Us: The Health and Home Care Society of BC (Care BC) is an independent, BC-based not-for-profit organization committed to providing high-quality healthcare services. Our mission is to promote health and deliver supportive care services to communities throughout British Columbia.
We operate a range of charitable programs, including Meals on Wheels, the Community Integration Project, and the North Shore Family Respite Centre opening in 2026. Our dedicated staff and volunteers are essential to our success and the fulfillment of our mission.
Position Overview:
Reporting to the Chief Executive Officer, the Administrative Assistant provides general administrative and clerical support to the Chief Executive Officer and other management and administrative staff.
The Administrative Assistant provides reception and customer service support, assists with office management and accounting activities, supports Meals on Wheels and fundraising activities, coordinates meetings and events, maintains office systems, and provides orientation and guidance to volunteers involved in office-based activities.
This position requires strong organizational and communication skills, attention to detail, the ability to prioritize multiple responsibilities, and a professional and friendly approach when working with staff, volunteers, clients, and the public.
Key Responsibilities:
- Provide reception services, including greeting visitors, answering telephones, and responding to electronic and fax inquiries.
- Prepare letters, correspondence, reports, and other documents for the Chief Executive Officer, Board of Directors, management, and administrative staff.
- Support the orderly management of the office, including office supplies, inventory, cleaning, security, telephone systems, repairs and maintenance, and office coverage.
- Sort and distribute incoming mail and process outgoing mail using the postage machine.
- Provide support with office equipment, computers, workstation setup, and coordination with external technical support.
- Process accounts payable invoices and driver reimbursements,
including verifying calculations, coding, entering information into Accpac, issuing cheques, and following up on outstanding amounts.
- Assist Accounting Services with weekly deposits, reports, and the office petty cash system.
- Support Meals on Wheels administrative activities, including processing payments, entering information into CIMS, preparing monthly invoices, processing credit card payments and refunds, and preparing receipts and reports.
- Support fundraising and development activities, including campaigns, promotions, mailings, advertisements, donation processing, and donation receipts.
- Assist with the coordination of meetings, training sessions, workshops, and other events held in the office.
- Establish and maintain office systems, including database management, filing, document security, and document retrieval procedures.
- Organize and coordinate common areas, including the kitchen/lunchroom and kitchen supplies.
- Provide orientation, guidance, and direction to volunteers assisting with office-based projects and activities.
- Attend Board meetings as required to take notes and minutes and provide administrative support.
- Perform donation reconciliation by verifying contributions, matching payments to records, resolving discrepancies, and preparing reconciliation reports.
- Perform other related duties as required.
Qualifications:
- Post-secondary training in business, office administration, accounting, or a related field.
- Two or more years of general office experience, including experience preparing documents and correspondence.
- Experience in customer service or a position working with the public.
Skills and Abilities:
- Demonstrated computer and keyboarding skills, with a minimum typing speed of 50 words per minute.
- Proficient with Microsoft Office software, including Word, Excel, PowerPoint, and Access.
- Proficient database management experience with Raiser’s Edge.
- Demonstrated competency in written and oral English.
- Strong interpersonal and communication skills.
- Proven organizational, planning, and coordinating skills.
- Knowledge of contemporary office systems and processes.
- Ability to multi-task, meet deadlines, and set priorities.
- Ability to operate related office equipment.
- Physical ability to perform the duties of the position.
- Ability to maintain confidentiality of matters concerning clients, personnel, volunteers, and organizational development.
- Ability to work constructively as a member of the Administrative Office and Health and Home Care Society of B.C.
- Ability to represent the organization in a skilled, friendly, and business-like manner.
What we offer:
- Competitive salary $28.00- $36.77 per hour
- 37.5 hour work week
- Employer paid group benefits
- Participation in the Municipal Pension Plan
- Easy commute with bus stops nearby or free street parking
The working location is at 15th Avenue & Granville Street, Vancouver, BC.
Working at Care BC:
We are stronger by acknowledging the unique capabilities and qualities that each individual brings to the team. We are committed to recruiting, maintaining, and growing a diverse workforce representing the communities we are pleased to serve. Accommodation will be provided upon request during the selection process. Consider joining our team and being part of an innovative, collaborative, inclusive and rewarding workplace.
Care Society of BC operates on the unceded traditional territories of the xʷməθkʷəyəm (Musqueam), Sḵwxwú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations.
How to Apply:
Visit our website at www.carebc.ca for more information.
Email your resume and cover letter to Human Resources at
[email protected]. Only short-listed candidates will be contacted.
Thank you for your interest in joining our team!
Pay: $28.00-$36.77 per hour
Expected hours: 37.5 per week
Work Location: In person
📌 Administrative Assistant (Vancouver)
🏢 Health and Home Care Society of BC
📍 Vancouver