K’ómoks First Nation’s vision: We, the K’ómoks people, envision a prosperous and healthy Nation, in which we exercise our rights and title throughout our territory, honouring our people, lands, waters, cultures and languages.

K’ómoks First Nation’s mission: K’ómoks First Nation ensures the well-being and self-sufficiency in all aspects of our Nation by asserting our rights and title while upholding our members.

Join Our Team as an Administrative Assistant!

Are you organized, adaptable, and someone who enjoys being the person others can count on to keep things moving? Join K’ómoks First Nation as our next Administrative Assistant and be part of a collaborative, purpose-driven workplace where every day brings something new.

About the Role

As the Administrative Assistant, you’ll play a key role in supporting the day-to-day operations of the K’ómoks Administration team. You’ll handle a wide range of office and clerical tasks — from coordinating meetings and taking minutes to setting up community events and troubleshooting office tech. You’ll be the go-to person for making sure things run smoothly behind the scenes.

What You’ll Do

- Provide flexible reception coverage, including greeting visitors, responding to inquiries, and supporting front-office operations
- Help organize and maintain paper and digital records, including SharePoint and other administrative systems
- Provide basic support for office and meeting technology, including printers, projectors, webcams, and meeting-room equipment
- Support Council committees through minute taking, agenda tracking, record keeping, and maintaining governance documentation
- Assist with tracking Council motions,



action items, meeting follow-up, and related administrative information
- Help coordinate community engagements, staff meetings, department meetings, and other Nation gatherings
- Assist with meeting logistics, including room setup, technology, materials, refreshments, and supplies
- Provide general administrative support including travel arrangements, calendars, filing, and special projects
- Work collaboratively across the Administration team to help keep the office organized, responsive, and running smoothly

What You Bring

- Strong organizational, planning, and time-management skills with the ability to manage changing priorities
- Excellent interpersonal, written, and verbal communication skills
- A resourceful approach, sound judgment, and the ability to take initiative
- Robust emotional intelligence with the ability to build positive working relationships with staff, Council, community members, Knowledge Keepers, Elders, and other stakeholders
- A respectful, community-focused approach and the ability to work comfortably with diverse groups of people
- Tact, diplomacy, discretion, and professionalism when handling sensitive information and situations
- Cultural awareness and an understanding of First Nations governance and relevant Indigenous history in Canada




- Proficiency with Microsoft Office, particularly Word and Excel, and comfort learning and working with digital systems
- Experience working with Indigenous communities is considered an asset

Education & Experience

- A diploma or certificate in office administration is preferred
- 1–2 years of experience in an administrative role, ideally in a First Nations or Indigenous setting
- Valid Class 5 driver’s license
- Must be willing to complete a criminal record check if required

Why Join Us? At K’ómoks, you’re not just taking a job — you’re contributing to a meaningful mission. We offer a supportive environment where personal and professional development is encouraged, and your work truly matters. Ready to embark on this exciting journey with us? Apply today and help build a stronger community together.

Application Information:

If this opportunity to work as a team member in a growing Indigenous organization appeals to you, please apply with your resume and cover letter to [email protected].

This posting will remain open until filled.

We value employment equity and prioritize applications from Indigenous applicants and especially encourage those living within the K’ómoks First Nation to apply.

Job Type: Full-time

Pay: $19.84-$25.32 per hour

Benefits

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Ability to commute/relocate:
- Courtenay, BC V9N 3P8: reliably commute or plan to relocate before starting work (required)

Experience:
- Administrative: 2 years (required)

Work Location: In person

📌 Administrative Assistant (Courtenay)
🏢 K'omoks First Nation
📍 Courtenay