Administrative Assistant The Company:

The Wynford Group is a well-established, privately-owned, local Vancouver company that provides strata management services to strata corporations throughout the lower mainland. Since our incorporation in 1984, we have firmly established ourselves as a leader in the strata management industry. Our reputation is built on our values of trust, teamwork, communication, innovation, and excellence.

We place great value in our people as well as the services we offer our clients. Our vision is to experience measured, controlled growth while ensuring we consistently provide and maintain the highest levels of service, administration, and professional advice to all our valued clients.

The Opportunity:

We are looking to fill the role of an Administrative Assistant. This is a full-time, in-office position during the training period, with the potential to transition to a hybrid work schedule based on performance and company needs. The Administrative Assistant will provide administrative support to the strata managers and Administration Team.

Some key responsibilities:

· Draft, edit, proofread, and format a variety of correspondence and documents.

· Prepare meeting agendas and review meeting minutes for accuracy and consistency.

· Collaborate with the strata manager and strata council to prepare general meeting notice packages to be presented to the ownership.

· Edit, proofread and format general meeting minutes for distribution to the ownership.

· Prepare and maintain forms, reports, and other administrative documents.

· Organize, maintain, and archive electronic files and records.

· Distribute correspondence and documents via mail, email, and electronic document management systems.

· Provide reception coverage as required, including greeting visitors, answering telephone inquiries and emails, processing incoming and outgoing mail.





· Maintain and update records, databases, lists, and other administrative systems.

· Provide general administrative support to the Strata Management and Administration teams.

· Assist with special projects and other duties as assigned.

The Candidate:

This is more than a traditional administrative role. We're looking for someone who is professional, organized, eager to learn, and has a great attitude. The ideal candidate can take ownership of their work, is resourceful, and thrives in a fast-paced environment. The successful candidate will demonstrate initiative, strong attention to detail, and the ability to manage multiple priorities while providing excellent customer service.

Previous office administration experience is preferred, and experience in the strata management or property management industry would be considered a strong asset.

If you enjoy working in a fast-paced office and take pride in producing accurate, professional work, we would love to hear from you.

Qualifications:

· Minimum one year of office administration experience preferred, or an equivalent combination of education and experience.

· Typing speed of 50 wpm (min).

· Experience in the strata management or property management industry is an asset.

· Excellent written and verbal communication skills.

· Exceptional grammar, spelling, and proofreading abilities.

· Solid organizational skills with the ability to manage multiple priorities and consistently meet deadlines.





· Intermediate proficiency with Microsoft Word, Excel, and Outlook.

· Experience using software such as Yardi, Dynamics, Sharepoint is a strong asset; training will be provided.

· Demonstrated ability to learn new systems and processes quickly.

· Strong critical thinking and problem-solving skills with the confidence to make informed decisions.

· Self-motivated, resourceful, and able to work independently with minimal supervision.

· Professional, dependable, detail-oriented, and committed to providing exceptional customer service.

What we Offer:

· A great team-oriented culture.

· Beautiful office with a great view of Vancouver, BC.

· Convenient office location close to public transit and parking.

· Fitness facility located in the office building.

· Continuing education, tuition, and licensing reimbursement.

· Ongoing mentorship.

· Dedicated senior leadership and management.

· Unparalleled administrative and accounting support.

· Competitive compensation based on experience and portfolio.

· Comprehensive extended benefits program.

Position: Administrative Assistant

Employment type: Full-time, Permanent

Hours: Monday to Friday, 9:00 AM to 5:00 PM (35 hours per week)

Compensation: Competitive and commensurate with experience and qualifications

Benefits: Comprehensive benefits program

How to Apply:

If you feel you would be a great fit for The Wynford Group and have the relevant experience required, please send in your cover letter and resume to [email protected]. Thank you for your interest in working with The Wynford Group. We look forward to hearing from you!

Pay: $45,000.00-$50,000.00 per year

Benefits

- Company events
- Dental care
- Extended health care
- On-site gym
- Vision care

Work Location: Hybrid remote in Vancouver, BC

📌 Adminstrative Assistant (Strata Management) (Vancouver)
🏢 Strata Plan BCS 3786
📍 Vancouver