Job Type: Part-Time transitioning to Full-Time

Phase 1 (Training / Initial Phase): Part-Time

- Days: 3 to 4 days per week (Monday – Friday)
- Hours: ~20 to 30 hours per week
- Schedule: Flexible day shifts with variable start times depending on workload and training process (e.g., shifts may start as early as 7:00 AM or as late as 10:00 AM, running 4 to 7 hours per day).

Phase 2 (Target Permanent Schedule): Full time
- Days: 5 days per week (Monday – Friday)
- Hours: 8:30 AM – 4:30 PM (35–40 hours/week)
- Workload Flexibility: We focus on results! On days when all billing, POs, and task lists are completed accurately, you are free to finish early (e.g., wrap up around 3:30 PM). Note: This is an hourly position, paid for actual hours worked.

Benefits: Comprehensive benefits package available after 3 months

About Us

We are a trusted, fast-paced locksmith/door hardware company based in Richmond Hill. We pride ourselves on clear customer communication, accurate job costing, and smooth day-to-day operations. We are looking for an organized, detail-oriented Bookkeeper & Service Billing Administrator to manage our accounts, billing, and office administration.

Key Responsibilities

Accounts Receivable & Billing

- Obtain Client POs: Convert completed job tickets into formal PO requests, send them to commercial clients, and secure approved Purchase Orders required for billing.
- Invoicing: Price completed jobs accurately, attach approved client POs, and convert estimates/tickets into final customer invoices.
- Payment Processing: Record incoming customer payments, credit card receipts, and Cash-on-Delivery (COD) transactions.
- Account Setup: Set up new client accounts and maintain clean customer records.
- Portal Management:



Manage customer compliance and billing portals to upload invoices, update job statuses, and complete administrative steps.
- Collections: Manage receivables by following up professionally on overdue invoices.

Accounts Payable & Job Costing

- Process and pay supplier bills, utility bills (hydro, gas, etc.), and corporate credit card statements.
- Reconcile vendor invoices against specific job files to verify margins and ensure profitable pricing.
- Perform routine month-end bank and credit card reconciliations.

Compliance, Health & Safety, and Admin

- Issue and send Certificates of Insurance (COI) and WSIB coverage clearance certificates to corporate clients.
- Maintain vendor compliance platforms (Avetta) and manage annual company health & safety policy updates.
- General office organization, document archiving, and digital filing.

Qualifications & Requirements

- Bookkeeping Experience: Proven experience in bookkeeping, invoicing, accounts payable, and accounts receivable.
- Software: Proficiency with QuickBooks is required.
- Industry Assets: Previous experience with Jobber or job-costing/field-service software is a strong asset.
- Compliance Knowledge: Familiarity with WSIB clearances, COIs, or contractor safety compliance software (Avetta) is a plus.
- Details & Precision: High attention to detail, strong numerical accuracy, and organizational skills.
- Communication: Clear, professional phone and email etiquette for interacting with clients, suppliers, and field staff.
- Location: Must be able to commute daily to our Richmond Hill shop/office.

Pay: $25.00-$30.00 per hour Expected hours: 35.0 – 40.0 per week

Benefits

- Casual dress
- Dental care
- On-site parking
- Vision care

Work Location: In person

📌 Bookkeeper and Service Billing Administrator (Richmond Hill)
🏢 Benson Lock
📍 Richmond Hill