Job Title: Bookkeeping & Funding Coordinator

Company: VantEdge Logistics Inc.

Employment Type: Full Time, In office

Position Summary

VantEdge Logistics is seeking a Bookkeeping & Funding Coordinator to support financial administration, employee funding programs, and business operations. This role plays an important part in maintaining the documentation, reporting, and compliance activities required to support VantEdge's funding strategy and maximize access to government grants, wage subsidies, and other funding opportunities.

Reporting to the Manager, Operations & Finance, this role combines bookkeeping, grants administration, invoicing, and operational support activities that contribute to both day-to-day business operations and the company's ongoing growth initiatives.

Key Responsibilities

Grant & Funding Administration

Support the administration of funding programs the contribute to VantEdge's growth initiatives and funding recovery efforts.

- Support administration of grants, wage subsidies, and funding programs
- Maintain funding documentation, reporting schedules, and claim requirements
- Assist with applications, claims, and compliance activities

Bookkeeping & Financial Administration

- Maintain accurate financial records and supporting documentation
- Support accounts payable, accounts receivable, invoicing, and expense administration
- Assist with reconciliations, reporting, month-end activities, and financial compliance requirements
- Support day-to-day financial operations and continuous process improvement

Business Operations & Systems Support

- Support customer billing, contract administration, and renewal processes
- Maintain business records, trackers, and documentation across company systems
- Assist with administration of platforms including QuickBooks, SharePoint, Dext, Navan, Wrike, and related tools
- Contribute to process improvements that enhance efficiency, organization, and data accuracy





Qualifications Required Skills & Experience

- Diploma or degree in Accounting, Finance, Business Administration, Commerce, or a related field
- 2+ years of experience in bookkeeping, financial administration, grants administration, or business operations
- Experience with QuickBooks Online and Microsoft 365
- Strong organizational, communication, and time-management skills
- Ability to manage multiple priorities and recurring deadlines independently

Preferred Skills & Attributes

- Experience supporting government grants, funding programs, wage subsidies, or reimbursement programs
- Familiarity with SharePoint, Dext, Navan, Wrike, or similar systems
- Exposure to payroll administration and employee onboarding processes

What We Offer

- Opportunity to grow within a dynamic and innovative logistics company
- Exposure to a broad range of finance, operations, and funding administration activities within a growing technology company
- A collaborative work environment focused on professional development

This position may be eligible for funding through Alberta or Canadian employment grant programs. Certain programs have eligibility requirements related to work authorization status and residency. Grant eligibility will be discussed with shortlisted candidates during recruitment process. Pay: $50,000.00-$55,000.00 per year

Benefits

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off

Application question(s):
- How many years of experience do you have with bookkeeping, accounting support, or financial administration?
- Do you have hands on experience using QuickBooks Online?
- Do you have any previous experience with: Accounts Payable, Accounts Receivable, Invoicing, Bank Reconciliations, Expense Administration?
- Are you able to work from our downtown Calgary office on a full-time basis?
- Are you legally entitled to work in Canada?

Work Location: In person

📌 Bookkeeping & Funding Coordinator (Calgary)
🏢 VantEdge Logistics
📍 Calgary