Contracts and Safety Specialist

3 Month Contact- Potential extension or perm

Calgary or Toronto- Hybrid (2 days in office)

$28- $30 hourly

Responsibilities

- Coordinate and maintain Master Subcontract Agreements and related documentation.
- Track and manage subcontractor compliance requirements, including insurance certificates, workers' compensation documentation, bonds, and other contractual obligations.
- Maintain third-party compliance platforms and contractor management systems.
- Upload contracts for legal review and approval.
- Review contract and RFP requirements to obtain required insurance certificates and bonds.
- Monitor subcontractor documentation to ensure ongoing compliance with company policies and contractual obligations.
- Maintain and track business licenses and renewals across all locations.
- Compile, track, and report monthly and quarterly safety statistics and incident summaries.
- Coordinate and schedule safety, trade, and product training programs.
- Maintain employee training records, certifications, and renewal requirements.
- Support compliance with applicable health, safety, and regulatory requirements.
- Ensure safety records and documentation are accurate, current, and audit-ready.
- Maintain accurate records, databases, and filing systems.
- Respond promptly and professionally to inquiries from employees, customers, subcontractors, and vendors.
- Enter and maintain reporting data in compliance and safety management systems.
- Collaborate with Legal, Operations, Finance, and Safety teams to support business objectives.
- Deliver exceptional customer service to internal and external stakeholders.
- Develop and maintain positive working relationships with colleagues, subcontractors, and customers.
- Participate in continuous improvement initiatives and perform other duties as assigned.

Qualifications

Education





- Diploma in Business Administration, Accounting, Legal Administration, or a related field preferred.
- Contract Management Certification or related designation is considered an asset.
- Equivalent combination of education and relevant experience may be considered.

Experience

- Minimum of 2 years of contract administration experience.
- Minimum of 1 year of experience in a construction, facilities management, or related environment.
- Experience with contract management, compliance, and safety administration systems is an asset.

Skills & Competencies

- Solid organizational and time management skills.
- Exceptional attention to detail and accuracy.
- Excellent verbal and written communication skills.
- Strong interpersonal and customer service skills.
- Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
- Working knowledge of contracts, liens, insurance requirements, bonds, and compliance processes.
- Basic understanding of accounting and accounts receivable principles.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong teamwork and collaboration skills.
- Adaptability and flexibility to changing priorities and business needs.

What You'll Get in Return:

You will have the opportunity to work with a talented team of professionals in a dynamic and supportive environment. Client is offering competitive compensation, professional development opportunities, and the chance to make a significant impact on our clients' success.

What You Need to Do Now:

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

This posting is for an existing vacancy with the organization.

AI may be used to screen, assess or select applicants for the position.

📌 Contract Administrator (Calgary)
🏢 Hays
📍 Calgary