Project AdministratorLocation: Toronto, ON, CAOperating Sector: Major Projects EastAecon is a Canadian leader in infrastructure development, safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation at the forefront of transformational change in transportation and energy, partnering every day to build, connect, power, and strengthen our communities.At Aecon, you can count on:Safety Always.Our number one core value. If we can’t do it safely, we don’t do it at all.Integrity.We lead by example, with humility and courage.Accountability.We’re passionate about delivering on our commitments.We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. We invest in our people just as they invest in us.At Aecon we:Ensure you and your family receive the services needed to support your mental, emotional, and physical well‑being.Believe in helping you build your career through our Aecon University and Leadership Programs.Commit to supporting and investing in inclusive work environments through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and Employee Resource Groups (ERGs) to build inclusion into every aspect of our culture.Lead in sustainable construction, minimizing our impact on the workplace and surrounding communities.What is the Chance?Aecon Civil is a recognized leader in the market, backed by strong self‑perform capabilities and deep local expertise. We build and enhance infrastructure across Canada, the U.S., and an expanding international footprint, improving everyday life through roads, bridges, tunnels, and transit systems.The Project Administrator will report to the Security Officer, ACSO,



and is responsible for performing a variety of complex administrative facilities and information services related tasks as well as general administrative support. This role requires thorough knowledge of company and project policy and procedures, and the ability to work independently and as part of a team, exercising judgement and initiative.What You’ll Do Here:Perform administrative duties for job sites, ensuring all project documentation is maintained in accordance with Aecon and project standards.Support the ordering and assignment of IT equipment, including laptops, phones, and printers.Prepare and maintain accurate meeting minutes and organized records of project communications, meeting logs, and reports.Support procurement and finance processes, including creation and tracking of requisitions and related documentation in SAP.Learns, interprets, and applies organizational policies, rules, and regulations.Establishes and dismantles site offices as required.Maintain appointment schedules, calendars, and arrange meetings.Prepare courier and fax material.Make travel arrangements.Schedule appointments for various events, including organizing meetings, conferences, and dinners.Suggest and implement improved work methods and systems relating to administrative tasks.Order office supplies and promotional items for the project.Maintain resource and vacation schedules.Prepare and edit PowerPoint presentations and organizational charts.Assist other staff in office duties as required.Support maintaining project costs within budget.What You Bring to the Team:3–5 years minimum experience in administration or similar roles.Experience working in a project or construction environment is considered an asset.Proficient in MS Office applications in a Windows environment.Experience with SAP is considered an asset.Ability to deal with sensitive issues in a confidential manner.Comfortable standing and walking for long periods of time.Strong communication skills, dealing tactfully with employees, visitors, and customers.Excellent problem‑solving, planning, and organizational skills.Ability to prioritize tasks and work with timelines.Comfortable working on‑site and in office.Reason for vacancy: NewPay Range: $50,000–$70,000Individual pay is determined based on several factors, including work location, education, experience, unique skills, and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Appropriate accommodations will be provided upon request throughout the interview and hiring process.As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.#J-18808-Ljbffr

📌 Project Administrator - C$50,000 - C$70,000 A Year (Winnipeg)
🏢 Aecon
📍 Winnipeg