Administrative Assistant, Investigative Services DivisionPosition Function: Perform a variety of administrative assistant functions, respond to enquiries, and transcribe confidential interview recordings for the Investigative Services Division.Key DutiesTranscribe various confidential multiple-voice interview recordings verbatim, including victim, witness and suspect interviews such as homicide and other major crime investigations and sexual disclosures.Type a variety of letters, memos, reports, confidential material and forms from digital recorders, typed or handwritten copy; compose routine correspondence; scan documents, create a variety of forms for use in the division and department and update same as required.Administer audio/video recording transcription register, ensuring that priority requests are identified and processed accordingly.Maintain and update schedules for Investigative Services staff, reconcile credit card expenses, arrange appointments for section members, complete forms for reimbursement of members’ travel costs.Assist investigators with the preparation of major crime investigation binders and/or the electronic disclosure of materials to Crown Counsel by identifying various types of documents in order to classify records according to Business Rules.Convert various types of exhibits and data into electronic formats; incorporate data,such as photographs, audio and video clips, into the database; redact information; burn CD/DVDs.Perform departmental data entry as required to related computer systems and databases; organize, track and maintain clerical control of investigation files,



both current and historical; initiate CAD reports and PRIME initiate reports, make entries and conduct inquiries; make CPIC entries, conduct inquiries and send narrative messages.Respond to enquiries and questions directed to the division from other departments, the public and outside agencies; liaise with otherpolice agencies to coordinate information, enter and retrieve information from in-house computer systems by providing authorized information on specific cases; take messages or forward calls.Compile and update statistical records; maintain various division filing systems; maintain a variety of office equipment and liaise with IT personnel for trouble shooting; perform other clerical functions such as faxing, photocopying, scanning, collating, stapling and filing as required; order and stock stationery supplies.Perform related duties where qualified.IndependenceWork is performed according to established procedures or is assigned by supervisor and designated staff.Work is reviewed upon completion.Issues such as release of information or deviations from established procedures are referred to supervisor.Working ConditionsPhysical Effort:Sit with arms unsupported while key boarding (frequent).Lift and move heavy stationery supplies (rare).Mental Effort:Exposure to disturbing material (often).Long periods of intense concentration while transcribing (often).Meet court deadlines (often).Deal with constant interruptions (often).Visual/Auditory Effort:Focus on a variety of source data and VDT for long periods (frequent).Listen to and transcribe multiple-voice interview recordings for long periods (frequent).Work Workplace:OfficeKey Skills and AbilitiesType 60 wpm; working level knowledgeof Police Department computer programs; working level knowledgeof current Police Department computer-aided dispatch and records management systems.Working level knowledge of other computer software programs used within the police department.Accurately transcribe multi-voice interview recordings.Communicate effectively verbally and in writing.Organize and prioritize work.Maintain accurate records.Operate a variety of office equipment.Deal effectively with the public and outside agencies.QualificationsFormal Education, Training and Occupational Certification:High school graduation.Required to obtain security and criminal record clearance.Required to sign an attestation of confidentiality.Secretarial course (6 months).Experience2 years of office experience or an equivalent combination of education and experience.OtherMay be requested to substitute in a more senior position.This is a CUPE Local 50 position.LocationVictoria, British ColumbiaEmployment TypeActive - CUPE CivilianMinimum ExperienceEntry-levelCompensation$35.82/hr#J-18808-Ljbffr

📌 Administrative Assistant, Investigative Services Division - C$35.8 An Hour (Winnipeg)
🏢 Investigative Services Division
📍 Winnipeg