Company Description

Pinnacle Pipe and Fusion is a specialized distributor of HDPE solutions and fusion services. Team members contribute to essential projects that support critical utilities and sustainable development across all sectors that use HDPE pipe as their conduit.

Role Description The Executive Assistant & Office Coordinator is a full-time, on-site role based in Calgary, AB.

We are looking for an organized, proactive, and dependable Executive Assistant & Office Coordinator to join our growing team. This is a diverse role that combines executive assistance, office coordination, reception, and general administrative support. You will be based at our front office and will often be the first point of contact for customers, vendors, and visitors, while also providing day-to-day support for our team.

We are looking for someone who takes initiative, stays organized, communicates well, and enjoys being the person who helps keep everything running smoothly. This is an ideal role for someone who likes variety and is comfortable shifting between priorities throughout the day.

Executive & Management Support

- Provide administrative support to the management team
- Manage calendars and reminders as required
- Coordinate travel and itineraries when needed
- Prepare and format presentations and spreadsheets
- Assist with administrative recordkeeping
- Handle confidential business information with discretion

Office Administration

- Coordinate day-to-day administrative needs of the office
- Maintain organized electronic and physical filing systems
- Maintain office supplies, ordering as required
- Coordinate couriers, deliveries, and mail
- Assist with company events, meetings, and activities




- Maintain office organization and help ensure common areas remain professional and presentable
- Assist with onboarding documentation and administrative support for new employees

Reception & Customer Support
- Greet visitors in a friendly and professional manner
- Answer and direct incoming calls and general inquiries
- Monitor and direct general email inquiries
- Assist customers with basic requests

Business & Operational Support
- Provide administrative support for sales and operations
- Assist with customer and vendor documentation
- Help maintain customer, vendor, and company records
- Assist with purchase orders, invoices, quotes, rental documentation, or other business paperwork as required
- Take on additional responsibilities as the company grows

Qualifications

- Strong administrative and organizational skills, including calendar management, document preparation, and records management.
- Proficiency with office software tools (e.g., Microsoft Office) and basic data entry skills.
- Excellent written and verbal communication abilities, with a professional, customer-focused approach.
- Ability to prioritize tasks, manage multiple deadlines, and maintain attention to detail in a fast-paced setting.
- Experience coordinating office operations, including supplies, facilities, and general administrative support.
- Proactive problem-solving skills and the ability to work both independently and collaboratively with cross-functional teams.
- Prior experience as an executive assistant, administrative assistant, or office coordinator is an asset.
- Familiarity with distribution environments, particularly pipe and fittings, is considered beneficial.
- High school diploma required; post-secondary education is an asset.

📌 Executive Assistant & Office Coordinator (Calgary)
🏢 Pinnacle Pipe and Fusion
📍 Calgary