We are looking for a proactive, highly organized, and detail-focused Executive Assistant to provide comprehensive support to our executive team. The successful candidate will be resourceful, adaptable, and capable of managing a variety of administrative and executive-level responsibilities in a fast-paced setting.ResponsibilitiesManage executive calendars, schedule meetings, and coordinate appointmentsArrange travel accommodations and prepare detailed itinerariesDraft, edit, and organize correspondence, presentations, reports, and other business documentsConduct research, compile information, and prepare executive reportsScreen and manage incoming calls, emails, and communications on behalf of executivesMaintain accurate and organized paper and electronic filing systemsSupport meeting preparation, including agenda coordination and note-takingPerform general administrative duties,
including office supply management and record keepingSupport advisors’ online presence by managing social media platforms and maintaining consistent content postingQualifications & ExperiencePrevious experience as an Executive Assistant or in a similar administrative roleStrong proficiency in Microsoft Office SuiteKnowledge of office management systems and administrative proceduresExcellent organizational and time-management skills with the ability to prioritize effectivelyStrong multitasking abilities and attention to detailExceptional written and verbal communication skillsStrong problem-solving and critical-thinking abilitiesExperience with DocuSign and Adobe is considered an assetFamiliarity with CRM platforms such as HubSpotPreferred SkillsExperience with Unifide or DataphileExperience using MorningstarFamiliarity with FundservExperience with event management platforms such as Punchbowl, Eventbrite, and MeetupJob TypeFull-timeCompany eventsDental careExtended health careOn-site parkingPaid time offAdditional RequirementsFrench language skills are not requiredMust be able to reliably commute to or relocate to Oakville, ON before the start date#J-18808-Ljbffr