Vivo Cura Health is a growing multidisciplinary healthcare clinic providing specialized musculoskeletal, pain, rehabilitation, diagnostic, and procedural care. We are seeking an organized, personable, and detail-oriented HR & Administrative Coordinator to support the people and administrative processes that keep our team running smoothly.

This casual or part-time position is anticipated to require approximately two to three days per week on average, with the opportunity to grow into a permanent part-time role as the clinic continues to expand.

The Role The HR & Administrative Coordinator will support the employee lifecycle—from recruitment and onboarding through ongoing staff administration and offboarding—while assisting with payroll and benefits administration. This is a practical, hands-on coordination role that works closely with clinic leadership, department leads, and staff.

The position is primarily focused on HR administration and coordination. More complex employee-relations matters, including discipline, investigations, and performance-management decisions, remain the responsibility of clinic leadership and external HR support as appropriate. There may be opportunities to grow into broader HR responsibilities over time for the right candidate.

Key Responsibilities

- Review, follow up on, and lock employee timesheets in preparation for payroll
- Become familiar with the Employee Handbook and respond to routine staff questions related to clinic policies, timesheets, payroll administration, onboarding, and employment documentation




- Administer the employee benefits plan, including maintaining documentation, coordinating enrolment and onboarding, communicating plan changes, answering employee questions, and providing perks-plan education
- Prepare and post job advertisements and assist with recruitment coordination
- Review applications, conduct preliminary candidate interviews, and coordinate interviews with hiring managers
- Support onboarding by coordinating paperwork, checklists, benefits enrolment, system-access requests, orientation items, and required documentation
- Coordinate offboarding tasks, including documentation, benefits-related follow-up, access-removal requests, and required follow-up
- Maintain organized and confidential employee files, records, and HR administration materials
- Coordinate 90-day and annual performance-review processes
- Track required employee documents, credentials, training, benefits documentation, and renewal dates where applicable
- Identify opportunities to improve and standardize HR and administrative workflows as the clinic grows
- Assist with internal staff communications and other administrative projects as needed

What We’re Looking For

- Previous experience in HR administration,



office administration, payroll coordination, benefits administration, recruitment, or a similar role
- Strong organizational skills and excellent attention to detail
- Comfort managing multiple deadlines, follow-ups, and confidential information
- Clear, professional, and friendly written and verbal communication skills
- Ability to work independently while knowing when to seek direction
- Confidence using Google Workspace, spreadsheets, and common office software; experience with payroll, benefits, or HR systems is an asset
- Experience in a healthcare, professional-services, or similarly fast-paced environment is an asset
- Formal HR education is welcomed but not required; practical administrative and people-operations experience is highly valued

Why Vivo Cura Health Vivo Cura Health is a collaborative, patient-centred organization that values teamwork, innovation, and continuous improvement. This is an opportunity to help build reliable people processes in a growing clinic while working with a supportive leadership team and a diverse group of healthcare professionals.

Schedule: Casual / Part-Time, approximately 2–3 days per week on average

Location: Calgary, Alberta

If you are a dependable administrator who enjoys creating order, supporting people, and helping a growing organization run well, we would welcome your application.

Pay: $24.00-$32.00 per hour

Expected hours: 8.0 – 24.0 per week

Work Location: Hybrid remote in Calgary, AB T2E 2P5

📌 HR & Administrative Coordinator (Calgary)
🏢 Vivo Cura Health
📍 Calgary