Job Summary

We are seeking a highly organized, detail-oriented, and proactive Human Resources (HR) Administrator to join our fast-growing company. The ideal candidate will possess excellent bilingual communication skills in English and Chinese, bringing a strong background in HR administration, recruitment coordination, and daily office operations. This role will provide vital administrative support across all aspects of human resources practices to ensure a compliant, organized, and positive work environment.

Responsibilities

- Recruitment Support: Assist with full-cycle recruitment by posting job advertisements, filtering resumes, scheduling interviews, conducting initial phone screenings, and coordinating the onboarding process for new hires.

- Payroll & Attendance Management: Monitor, track, and maintain daily employee attendance data; compile time cards and coordinate payroll cycles to ensure accurate hours are processed.

- HR Administration & Compliance: Assist in maintaining and updating employee handbooks and internal announcements; ensure standard HR processes align with provincial employment standards and workplace regulations.

- Performance Support: Help prepare and distribute performance evaluation materials and assist in tracking baseline team productivity metrics.

- Documentation & Record-Keeping: Maintain, organize, and audit secure electronic and paper employee records; draft professional internal memos, employment letters, and basic HR reports.

- Office Administration: Support core administrative functions, manage office supplies, coordinate corporate events,



and assist with basic corporate expense tracking to ensure smooth daily office operations.

Experience

- Language: Professional fluency (both verbal and written) in English and Chinese (Mandarin) is required.

- Education: College diploma or Bachelor’s degree in Human Resources Management, Business Administration, or a related field is preferred.

- CHRP designation is preferred.

- Experience: Minimum 1 to 2 years of progressive experience in an HR administration or general office administrative role.

- Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint);

experience using HRIS, payroll systems, or ATS (Applicant Tracking Systems) is a strong asset.

- Core Competencies: Solid fundamental knowledge of provincial employment standards; excellent organizational, problem-solving, and time-management skills with a high attention to detail.

- Attributes: High level of integrity, professionalism, and the strict ability to handle confidential and sensitive information with absolute discretion.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. We encourage applications from all qualified individuals and are committed to fostering a diverse and inclusive workplace as an equal prospect employer.

Benefits

- Casual dress

- Dental care

- Extended health care

- On-site parking

- Vision care

Ability to commute/relocate

- Scarborough, ON M1V 1V2: reliably commute or plan to relocate before starting work (required)

Education

- DCS / DEC (preferred)

Experience

- Hiring: 1 year (preferred)

Language

- Mandarin (required)

Licence/Certification

- CHRP designation (preferred)

Work Location: In person

📌 Human Resources Administrator (Scarborough)
🏢 Woodside Group
📍 Scarborough