JJob Posting: Legal Administrative Assistant / Receptionist

Location: O.B Law Office, Calgary, Alberta

Hours: Monday to Friday, 9:00 AM – 5:00 PM

Pay: $17.50 per hour

Reports to: Principal Lawyer

Job Purpose

O.B Law Office is seeking a dedicated, organized, and skilled Legal Administrative Assistant / Receptionist to provide administrative and legal support while serving as the first point of contact for clients, visitors, and incoming calls.

This is a multifaceted role suited to someone who is detail-oriented, dependable, comfortable working in a fast-paced legal environment, and able to manage competing priorities. Previous experience working in a law firm, particularly in real estate law, would be considered an asset.

Duties and Responsibilities

- Answer incoming telephone calls, greet clients and visitors, and manage front-desk reception duties.
- Schedule client appointments, meetings, and conferences.
- Open, organize, maintain, and close client files in accordance with firm procedures.
- Prepare, draft, format, and proofread legal documents, correspondence, affidavits, briefs, and other materials.
- Assist lawyers and legal staff with file preparation and general administrative support.
- File legal documents with courts and other applicable organizations.
- Conduct basic legal and administrative research as directed.
- Receive, review, distribute, and follow up on incoming mail and correspondence.
- Maintain organized electronic and physical filing systems while ensuring confidentiality of client information.
- Assist with billing, financial records, and other administrative tasks as required.
- Coordinate communications with clients, opposing counsel, courts, financial institutions, government agencies, and other external parties.
- Assist with real estate files and transactions where required, including document preparation,



file organization, and closing-related administrative tasks.
- Perform general office and clerical duties.
- Perform other duties as assigned.

Qualifications
- Diploma or certificate in Legal Administrative Assistant, Paralegal Studies, Business Administration, or a related field is preferred but not mandatory.
- Previous administrative or legal-office experience is preferred.
- Experience in residential or commercial real estate law would be considered an asset.
- Familiarity with legal terminology and legal-office procedures is an asset.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office, including Word, Outlook, and Excel.
- Experience with legal practice-management software is an asset.
- Ability to manage multiple priorities and work effectively in a fast-paced environment.
- Professional, friendly, and client-service-oriented demeanor.
- Ability to maintain strict confidentiality.

Working Conditions This is an office-based position in a professional law firm environment. Regular working hours are Monday to Friday, 9:00 AM to 5:00 PM. Occasional additional hours may be required to address urgent or time-sensitive matters.

The successful candidate will work closely with lawyers, paralegals, and administrative staff and will have regular interaction with clients and external parties.

How to Apply

Please submit your resume and cover letter by responding to this advertisement or by emailing your application to [email protected].

Applications will be reviewed on a rolling basis. Only candidates selected for an interview will be contacted.

Job Type: Permanent

Pay: From $17.50 per hour

Expected hours: 40.0 per week

Language

- English (preferred)

Work Location: In person

📌 Legal Administrative Assistant/Receptionist (Calgary)
🏢 OB law Office
📍 Calgary