Overview

EnviroTEM is hiring a full-time Administrative Assistant to keep the office running behind our field crews. It's a central role in a growing industrial cleaning company that serves mine sites across Ontario.

You'll coordinate payroll, manage the bookings and paperwork that a multi-site operation depends on, and be the organized point person our leadership team counts on. If you stay on top of a lot of moving pieces at once and follow through without being chased, this is your kind of job.

What You'll Be Doing:
Run and track payroll, including timesheets, vacation, and benefit enrollments.
Book camp and travel logistics for crews: rooms, accommodations, and flights ahead of each rotation.
Handle accounts payable and invoicing, help prepare client quotes, and keep expenses tracked.
Prepare employment paperwork, schedule interviews, run reference checks, and order the required record and driver checks.
Keep the leadership team organized: track outstanding items, follow up, and keep priorities moving.
Maintain accurate records and correspondence in SharePoint.

What You Need to Succeed:
Two or more years of administrative experience.
Payroll and bookkeeping experience is a strong asset,



and QuickBooks skills are a real plus.
Confident with Microsoft Office, especially Excel and Outlook, and comfortable learning new payroll and accounting systems.
Highly organized, accurate, and able to hold many priorities at once without dropping them.
Discreet with confidential payroll and employee information.
Post-secondary education in business or office administration is welcome, though the right experience matters more.

Why Work With Us:

EnviroTEM sets the standard in industrial cleaning for mining, and that standard runs straight through the office. This role keeps crews paid, sites staffed, and jobs moving.
Market-competitive salary and a full perks package.
Direct work with the people who run the company, where your judgment counts.
Room to grow as the business does.
A team that takes safety, and each other, seriously.

If you're the organized, dependable person who makes everything around you run better, apply today.

Pay: $45,000.00-$55,000.00 per year

Perks:
Dental care
Extended health care
Paid time off
RRSP match
Vision care

Work Location: Hybrid remote in Kapuskasing, ON

📌 Administrative Assistant Kapuskasing
🏢 EnviroTEM
📍 Kapuskasing