Overview:
We are seeking a detail-oriented Administrative coordinator and service Assistant to join our team. The ideal candidate will provide administrative and service support and ensure efficient office and service operations. This is a full-time position based in our office.
Responsibilities:
Answer emails and phone calla and direct them accordingly with professionalism and courtesy
assure service technicians rotation schedule , and manage technicians schedule
data entry tasks accurately and efficiently
Provide exceptional customer service to clients and visitors
Manage phone systems and transfer calls to appropriate staff members
Manage service calls and dispatch to proper technician
open and close work orders
manage tenant appointments and coordinate with technicians
assist with scheduling, delivery, ordering of materials and appliances
Perform clerical duties such as filing photocopying, and organizing documents
-prepare and organize conference room for meetings . Calendar
-responsible to make coffee ,
and order snacks and materials for the office .
responsible for office organization and cleanliness
manage office repairs and maintenance
Support administrative tasks to streamline office processes
Requirements:
Proven experience in an administrative or office support role
Proficiency in using office software and computer systems
Robust phone etiquette and communication skills
previous experience with dispatching
Ability to multitask and prioritize workload effectively
Knowledge of basic administrative procedures
Excellent organizational skills with attention to detail
Job Type: Full time
Pay: From $25.00 per hour
Advantages:
Life insurance
Vision care
Education:
AEC / DEP or Skilled Trade Certificate (preferred)
Experience:
Front desk: 3 years (preferred)
Administrative experience: 2 years (preferred)