Medical Office Assistant (MOA) – Part-Time Neurology Office

Oshawa Clinic Group

Location: Whitby Health Centre, 198 Des Newman Blvd., Whitby, ON – 4th Floor

Job Type: Part-Time

Hours: Approximately 26 hours per week

Schedule: Tuesday, Wednesday, Thursday and Friday (3.5 days per week)

Compensation: $21.31–$24.60 per hour

Expected Start Date: September 2026

About the Opportunity

Oshawa Clinic Group is seeking a highly organized, professional, and detail-oriented Medical Office Assistant (MOA) to join our Neurology Office at the Whitby Health Centre.

This is an excellent opportunity for an experienced MOA who enjoys working in a specialized clinical setting and providing high-quality, patient-centred service. The successful candidate will play an important role in supporting the daily operations of the office while ensuring patients receive professional, compassionate, and efficient service.

Key Responsibilities

- Serve as the first point of contact for patients and provide professional, compassionate assistance throughout their visit.
- Schedule and re-schedule patient appointments, clinics, and procedures.
- Confirm appointments and communicate with patients by phone and in person.
- Process new referrals and related documentation.
- Accurately collect, verify, and update patient demographics, health records, and referral information.
- Take and record patient vital signs as required.
- Prepare examination rooms for patient appointments.
- Assist with billing and other administrative duties.
- Complete faxing, scanning, filing, inventory tracking, and organization of reports and documentation.




- Maintain accurate and timely documentation within the EMR and other computer systems.
- Maintain strict patient confidentiality and comply with PHIPA and applicable privacy legislation.
- Work collaboratively with the physician and clinic team to support efficient patient flow and high-quality service.
- Adapt to changing priorities and operational needs within the office.

Qualifications
- Completion of a recognized Medical Office Administration Diploma or equivalent.
- Previous experience working in a medical office is preferred.
- Previous experience in a specialist or neurology office is considered an asset.
- Experience with EPIC or other EMR systems is considered an asset.
- Strong knowledge of medical terminology and medical office procedures.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Excellent attention to detail and data-entry accuracy.
- Ability to work independently while contributing effectively as part of a team.
- Professional, patient-focused, and respectful approach.
- Ability to maintain confidentiality and handle sensitive patient information appropriately.
- Flexibility to adjust hours based on patient volume and operational requirements.
- Must be available to consistently work 3.5 days per week (Tuesday, Wednesday,



Thursday and Friday).
- Must be legally entitled to work in Canada.

Schedule

Shift times may vary from time to time based on patient volume and operational needs.

What We Offer

- The opportunity to work in a specialized neurology practice.
- A supportive and collaborative clinical environment.
- The opportunity to expand your knowledge and experience within a specialist setting.
- Competitive hourly compensation of $21.31–$24.60 per hour, based on experience and applicable compensation policies.

How to Apply

Please submit your resume through Indeed for consideration.

Application Deadline: Tuesday, September 15, 2026 at 4:00 p.m.

Only candidates selected for an interview will be contacted.

About Oshawa Clinic Group

Oshawa Clinic Group is committed to providing high-quality, patient-centred healthcare services while fostering a workplace where employees feel valued, respected, and supported.

We are committed to an accessible and respectful hiring process and welcome applications from candidates of all backgrounds.

Personal information collected during the recruitment process will be used solely for the purpose of assessing eligibility and suitability for employment and will be handled in accordance with applicable privacy legislation.

Artificial Intelligence (AI):

Please note that AI is not used to screen candidates or make decisions regarding their suitability for this role.

Oshawa Clinic Group is an equal opportunity employer.

Pay: $21.31-$24.60 per hour

Expected hours: 26.0 per week

Work Location: In person

📌 Neurology - Medical Office Assistant (Whitby)
🏢 Oshawa Clinic Group
📍 Whitby