About Giffen LLP

At Giffen LLP, we put people first. We are a trusted law firm in Kitchener-Waterloo, deeply rooted in the community and committed to building lasting relationships. Our focus is on providing high-quality legal services with a modern, direct, and approachable style. We value innovation, collaboration and a supportive work environment where every team member can thrive. Our history lends to the experience and expertise we provide clients.

About the Opportunity

Giffen LLP is seeking an Office Administrative Assistant to join our dynamic team. In this key role, you will provide day-to-day administrative and facilities support to ensure the office runs smoothly and efficiently. This role requires back-up management of the main phone lines and supports logistics for the operation of the Firm working to support all of the Firm’s team members. We value mentorship and are committed to helping you develop your career with us.

Key Responsibilities

- Backup reception & client service
- Bank runs (vehicle required)
- Basic accounting data entry
- Meetings, boardrooms & technology support
- Mail, couriers & faxes
- Support for remote clerks & staff
- File opening, file closing, scanning, shredding
- Facilities and supply maintenance
- Errand running to accommodate Firm needs (vehicle required)
- Assist with other administrative tasks as assigned

Who We Are Looking For

- Excellent organizational, communication, and interpersonal skills
- Ability to work independently and as part of a team
- Strong attention to detail and accuracy




- Proficiency in relevant software and technology
- Commitment to providing exceptional administrative service

Why Join Giffen LLP?

- Competitive Salary
- Benefits: Comprehensive benefits package including health, dental, vision, life and disability coverage
- Professional Development: Benefit from the guidance and support of experienced lawyers who are committed to your professional development
- High-Quality Work: Gain exposure to challenging and rewarding work for reputable clients
- Supportive Culture: We foster a collaborative and supportive work environment where every team member is valued and respected

To Apply: Please submit your resume and cover letter to Coleta Patey at [email protected].

Giffen LLP is an equal opportunity employer committed to diversity and inclusion. We encourage applications from all qualified candidates.

We are committed to providing accommodations for people with disabilities. If you require accommodation, we will work with you to meet your needs.

Job Types: Full-time, Permanent

Pay: $47,000.00-$50,000.00 per year

Perks

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Flexible language requirement:
- French not required

Application question(s):
- Do you have access to a reliable vehicle that you will be able to use on a daily basis?

Licence/Certification:
- Do you have a valid driver's licence? (required)

Work Location: In person

📌 Office Administrative Assistant (Vehicle Required) (Waterloo)
🏢 Giffen Lawyers
📍 Waterloo