Office Administrator

KYAN Properties Ltd.

Calgary, AB

Full-Time | In-Person

About KYAN Properties

KYAN Properties is a rapidly growing Calgary-based furnished rental and property management company. We manage a portfolio of approximately 150 furnished properties across Calgary, Canmore, Invermere, Kelowna and work with a wide range of corporate, insurance, government, relocation, and short-term accommodation clients.

As our portfolio and team continue to grow, we are looking for a highly organized and dependable Office Administrator to help keep our day-to-day operations running smoothly.

This is a hands-on role for someone who enjoys organization, problem-solving, communication, and working in a fast-paced environment where priorities can change quickly.

The Role The Office Administrator will provide administrative support across the business and work closely with our management and operations teams.

You will help ensure our office, records, communications, scheduling, and administrative processes remain organized and up to date.

Responsibilities

- Manage day-to-day office administration and general organizational tasks
- Answer and direct phone calls, emails, and other business communications
- Prepare, organize, and maintain company documents, agreements, records, and files
- Assist with data entry and maintaining accurate property and client information
- Assist with invoicing, receipts, expense tracking, and basic bookkeeping administration
- Coordinate appointments, meetings, inspections, and other scheduling
- Assist the operations team with property-related administrative tasks
- Communicate professionally with property owners, clients, guests, vendors, and contractors
- Prepare documents, spreadsheets, reports, and correspondence
- Track outstanding documents, payments, signatures, and other administrative requirements




- Maintain organized digital and physical filing systems
- Assist with onboarding new properties and clients
- Order and maintain office supplies as required
- Help management with special projects and other administrative duties as needed

What We're Looking For We are looking for someone who is:

- Extremely organized and detail-oriented
- Reliable and accountable
- Comfortable managing multiple priorities at once
- A strong written and verbal communicator
- Professional when communicating with clients and partners
- Comfortable learning new software and technology
- Proficient with Microsoft Office and/or Google Workspace
- Comfortable working independently and taking initiative
- Able to identify problems and find solutions without needing constant direction
- Positive, adaptable, and willing to help wherever needed

Previous administrative, office management, property management, hospitality, bookkeeping, or real estate experience is considered an asset but is not required for the right candidate. Why Join KYAN?

KYAN is a growing company, which means this position has the opportunity to grow with us. You won't be stepping into a highly corporate workplace where your responsibilities are limited to a narrow .

You'll work closely with the people running the business, gain exposure to multiple areas of the company, and have the opportunity to take on additional responsibility as you develop in the role.

We are looking for someone who wants to become an important part of our team and contribute to the continued growth of KYAN Properties.

Job Type: Part-time/Full-time (ability to accommodate either option)

Work Location: In person — Calgary, AB To Apply

Please submit your resume through Indeed. We encourage applicants to include a brief introduction explaining why they believe they would be a good fit for KYAN Properties.

Pay: $18.00-$21.00 per hour

Expected hours: 5.0 – 8.0 per week

Work Location: In person

📌 Office Administrator (Calgary)
🏢 Kyan Properties
📍 Calgary