We are seeking a dynamic and detail-oriented Office Assistant to join our team! In this vital role, you will be the backbone of our administrative operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energy, organizational skills, and proactive attitude will help create an effective, welcoming environment where everyone can thrive.
This paid position offers a fantastic opportunity to develop your administrative expertise while contributing to a vibrant workplace.
Duties
- Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette.
- Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly.
- Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record-keeping.
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents.
- Support administrative tasks such as proofreading correspondence, scheduling appointments, and managing calendars.
- Assist with customer service efforts by responding to inquiries via phone or email, providing support with professionalism and courtesy.
- Handle clerical duties including copying, scanning, faxing,
and managing incoming/outgoing mail to keep office operations seamless.
Experience
- Previous office experience demonstrating familiarity with general administrative procedures.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
- Experience with data entry, filing systems, and basic bookkeeping using QuickBooks or similar software.
- Strong computer skills including familiarity with multi-line phone systems and office equipment.
- Customer service experience with excellent communication skills and professional phone etiquette.
- Knowledge of medical or dental office procedures is a plus, especially if you have dental receptionist or medical office experience.
- Demonstrated organizational skills with the ability to prioritize tasks efficiently while maintaining attention to detail.
- Typing speed and accuracy along with proofreading skills to ensure error-free documentation.
Join us as an Office Assistant and become an essential part of a supportive team dedicated to operational excellence! We value energetic individuals who are eager to contribute their clerical expertise while growing their professional skill set in a fast-paced environment. Pay: $17.60-$29.43 per hour