Overview

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that everything runs smoothly and efficiently. Your proactive approach and exceptional organizational skills will support our team, streamline administrative processes, and enhance overall office productivity.

This position offers an exciting opportunity to contribute to a vibrant work environment where your skills in clerical tasks, customer service, and office management will truly shine.

Responsibilities

- Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.
- Handle multi-line phone systems, answering inquiries promptly and routing calls efficiently.
- Perform data entry tasks with accuracy using tools like QuickBooks, Microsoft Office, and Google Workspace to maintain up-to-date records.
- Organize and maintain filing systems—both electronic and paper—to ensure quick retrieval of documents.
- Support bookkeeping activities, including invoicing, billing, and basic financial record keeping.
- Assist with scheduling appointments, meetings, and coordinating office events to promote smooth daily operations.
- Provide exceptional customer support by addressing inquiries, resolving issues promptly, and maintaining positive communication with clients and team members.
- Perform general clerical duties such as proofreading documents, managing correspondence, and maintaining office supplies.




- Support specialized roles such as dental or medical office tasks including patient check-in/out, medical record management, and insurance documentation when applicable.

Experience

- Proven experience in an administrative or clerical role within an office environment is essential.
- Prior experience working with QuickBooks or similar bookkeeping software is highly desirable.
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Solid computer skills with the ability to learn new software quickly and troubleshoot basic technical issues.
- Experience handling multi-line phone systems and practicing professional phone etiquette.
- Background in customer service roles with excellent communication skills.
- Knowledge of medical or dental office procedures is a plus for candidates interested in healthcare settings.
- Previous experience in data entry, filing systems, proofreading documents, and supporting front desk operations will set you apart.

Join us as an Office Administrator to be a key contributor to our efficient workplace! Your organizational prowess combined with your proactive attitude will help us deliver outstanding service while maintaining a well-organized office environment. We value your skills and dedication—come grow with us! Send your resume at [email protected], Don't forget to mention location in your resume. Pay: $19.54-$32.38 per hour

Expected hours: 30.0 – 40.0 per week

Benefits

- Casual dress
- On-site parking

Work Location: In person

📌 Office Administrator (Regina)
🏢 Shiva Transport
📍 Regina