We are seeking a dynamic and detail-oriented Office Assistant to join our team and help keep our daily operations running smoothly. This vital role involves providing exceptional administrative support, managing front desk responsibilities, and ensuring efficient office workflows. The ideal candidate will be proactive, organized, and possess strong communication skills to support various departments and serve as the first point of contact for visitors and clients.
This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced environment.
Responsibilities
- Greet visitors, answer multi-line phone systems, and direct calls with professional phone etiquette
- Manage front desk duties including scheduling appointments, handling incoming inquiries, and maintaining a welcoming environment
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks software
- Organize and maintain filing systems—both physical and digital—to ensure easy access to documents
- Assist with clerical tasks such as proofreading correspondence, preparing reports, and updating records
- Support bookkeeping activities including invoicing, billing, and basic financial recordkeeping using QuickBooks
- Provide customer service support by addressing client questions promptly and professionally
- Coordinate office supplies inventory and place orders as needed to ensure smooth operations
Experience
- Prior office experience or administrative background is highly preferred
- Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with data entry, filing systems, and general clerical duties in a professional setting
- Knowledge of multi-line phone systems and front desk procedures
- Customer service experience with excellent communication skills and phone etiquette
- Familiarity with medical or dental office procedures is a plus but not required; relevant experience includes medical or dental receptionist roles
- Basic bookkeeping skills including familiarity with QuickBooks or similar accounting software are advantageous
- Robust organizational skills with the ability to multitask efficiently in a fast-paced environment
Join us in creating a positive workplace atmosphere where your organizational talents can shine! This role is perfect for motivated individuals eager to grow their administrative career while supporting a vibrant team. Pay: $16.00-$22.00 per hour
Benefits
- Casual dress
- Dental care
- Extended health care
- Flexible schedule
- On-site parking