Office Assistant (Full-Time or Part-Time)

Company: Advanced Autonomics

Location: Norris Court, Kingston, Ontario

Position Type: Full-Time or Part-Time (flexible schedule options available)

Website: www.advanced-autonomics.com

About Us

At Advanced Autonomics, we specialize in cutting-edge automation and innovative technology solutions. Located in Kingston, Ontario, our team is dedicated to delivering excellence for our clients. We are looking for an energetic, organized, and friendly Office Assistant to join our team and help keep our operations running smoothly.

Position Overview

As an Office Assistant, you will be the welcoming voice of Advanced Autonomics and the organizational backbone of our office. You will handle daily communications, coordinate deliveries and project timelines, organize company events, and assist with researching and tracking grant opportunities for both our clients and our internal operations.

Key Responsibilities

- Communication & Front Desk: Serve as the first point of contact for clients, vendors, and partners. Answer phone calls, respond to inquiries, and maintain a warm, professional, and helpful demeanor.
- Coordination & Logistics: Coordinate and track deliveries, shipments, and supply orders. Assist team members with scheduling and tracking project milestones.
- Event Planning: Plan, organize, and manage internal company events, team functions, and client meetings.
- Grant Support: Assist with researching, preparing, tracking, and documenting grant applications for our company initiatives and client-supported programs.
- General Administration: Maintain office supplies,



organize files, manage correspondence, and provide general administrative support to the team.

Qualifications & Skills

- Communication: Exceptional verbal and written communication skills with a friendly, positive phone presence.
- Organizational Skills: Strong multitasking abilities, attention to detail, and efficient time management.
- Tech-Savvy: Comfortable with standard office tools (Microsoft Office / Google Workspace, email, spreadsheets, and calendar management).
- Research & Writing: Experience or interest in researching and assisting with grant applications or proposals (training/guidance can be provided).
- Work Ethic: Proactive problem-solver with a reliable, team-oriented attitude.

What We Offer

- Flexibility: Open to either full-time or part-time arrangements to fit the right candidate’s schedule.
- Team-oriented Culture: A supportive, forward-thinking, and dynamic work environment.
- Convenient Location: Convenient office location on Norris Court in Kingston with accessible parking.
- Growth Opportunities: Gain exposure to innovative technologies, project management, and grant administration.

How to Apply

If you are an organized, people-oriented professional looking to make an impact, we would love to hear from you!

Please submit your resume and a brief cover letter outlining your availability (Full-Time or Part-Time) to:

? [email protected]

Advanced Autonomics is an equal opportunity employer. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

📌 Office Assistant (Full-Time or Part-Time) (Kingston)
🏢 Advanced Autonomics
📍 Kingston